Collaboration & Review Guide
How to combine MS Word Revisions with the original Zoho Writer document
Overview If you collaborate with someone who doesn't use Zoho Writer, you can still incorporate their changes into your original document using the Combine Revisions feature. The Combine Revisions feature works DOCX files, and will merge two ...
How to share documents and control access in Zoho Writer
Overview Zoho Writer lets you share document with individuals, groups, or all users of your organization. It offers a range of privacy settings to ensure that your documents are only visible to the people you choose, and also help you control what ...
How to mark document as final to lock edits in Zoho Writer
Overview The Mark as Final option lets you make a document read-only once all edits are complete. This prevents further changes when sharing with others. If needed, you can later enable editing again to make modifications. Steps Click File > Mark as ...
How to lock specific sections of a Writer document for protected collaboration
Overview Zoho Writer allows you to lock specific sections of a document so collaborators can only edit the areas you permit. This helps protect important content while still enabling teamwork on other parts of the document. Owners can unlock sections ...
How to Configure Document Workflows in Zoho Writer
Overview Zoho Writer’s Document Workflows streamline how documents are reviewed and approved within your team. Workflow Types: Review Workflow – Collect peer feedback. Approval Workflow – Obtain formal sign-off. Review + Approval Workflow – ...
How to enable Track Changes and review edits in Zoho Writer
Overview With Track Changes in Zoho Writer, you can visually track all insertions, deletions, and formatting edits made by collaborators. Review and finalize your document using modes like All Markup, No Markup, and Original, then accept or reject ...
How to pause and resume collaboration in Zoho Writer
Overview Zoho Writer offers flexible document control to streamline review workflows. As the document owner, you can pause and resume collaboration at any time. For stricter control, you can also lock specific sections of the document, ensuring only ...
How to manage comments in Writer documents
Overview Zoho Writer's comments empower seamless collaboration by allowing users to add, reply to, and manage feedback directly in documents. You can: Add comments tied to specific text selections for focused discussions. Reply or "Like" comments to ...
How to directly share an older version of a document
Overview You cannot share an older version of a document to your collaborators to edit the content. However, you can share an older version of a document with read-only access. Steps Click the Last edited text in the top-left corner of the document. ...
Can I share my documents with users in a different data center
Overview You cannot collaborate with users who have registered their accounts in different data centers. However, you can share the documents in a view-only mode. Steps Open your document in Zoho Writer and click Share. Click Change Visibility. ...
How to restrict comment visibility to owners, groups, or roles in Zoho Writer
Overview Zoho Writer lets you control who can see specific comments in a shared document. Instead of every collaborator seeing all feedback, you can limit visibility to only certain people or groups. You can set or update comment visibility while ...
How to get notified of collaborator edits and comments in Writer documents
Overview Zoho Writer allows you to receive real-time notifications whenever collaborators make changes to a shared document. By enabling this setting, you stay updated on edits without constantly reopening the document. Steps Click Review > ...
How to share a document so collaborators can only fill fields without editing content
Overview Zoho Writer lets you share documents in edit field values mode, where collaborators can enter information into designated fillable fields but cannot modify the rest of the content. This is ideal for agreements, contracts where the main text ...