How to use Quick Parts library for reusable content in Zoho Writer
Overview
The Quick Parts Library in Zoho Writer lets you save and reuse content blocks such as signatures, disclaimers, clauses, tables, boilerplate text, or formatted sections across any document. Instead of copying content manually from old files, you can insert saved blocks in one click and maintain consistency across all your documents. You can add the Quick Parts in both personal and organizational level and organize them using categories. You can rename and delete the personal Quick Parts categories.
Prerequisites
- An Org Admin access is required to create organizational Quick Parts categories.
Steps
How to add a new Quick Parts to the Library
- Open your document in Zoho Writer.
- Select the text, table, image, or block you want to save.
- Click Insert > Quick Parts > Create New.
- Give your QuickPart a name and choose your desired library (Personal or Organizational) and category. You need Org Admin access to create organizational Quick Parts categories. Steps to create categories.
- Click Create. Your reusable block is now stored in the Quick Part Library.
How to insert a Quick Parts in your document
- Place your cursor where you want the content to appear.
- Go to Insert > Quick Parts > Insert Quick Parts.
- In the Insert Quick Part dialog that opens, choose the Quick Parts you wish to insert and click Insert. The content will be inserted with the formatting intact.
How to delete a Quick Parts
- Click Insert > Quick Parts > Manage Quick Parts.
- Hover over the Quick Part and click the Delete Quick Part icon.
How to create organizational Quick Parts categories
- Open your Zoho Writer document and click Insert > Quick Parts > Manage Categories.
- You will be taken to Zoho Writer's Admin Panel. Click Create Category.
- Enter a category name and click Create.
How to delete organizational Quick Parts categories
- Open Zoho Writer's Admin Panel > Org Quick Parts.
- Hover over the category you wish to delete and click the three dot icon and click Delete.
How to create personal Quick Parts categories
- Open your Zoho Writer document and click Insert > Quick Parts > Manage Quick Parts.
- Choose the library as Personal and click Create new category.
- Enter a category name and click Create.
How to rename personal Quick Parts category
- Open your Zoho Writer document and click Insert > Quick Parts > Manage Quick Parts.
- Hover over the category you wish to rename and click Rename Category.
- Enter a new name for your category and click Update.
How to delete personal Quick Parts category
How to delete personal Quick Parts category
- Open your Zoho Writer document and click Insert > Quick Parts > Manage Quick Parts.
- Hover over the category you wish to delete and click Delete Category.
FAQs
1. Can I edit a Quick Part after saving it?
Not directly. You’ll need to insert it, make changes, and save it again as a new Quick Part.
2. Can I move a saved Quick Part to another category?
Not at the moment. You’ll need to recreate it under the desired category.
3. Can I rename a Quick Part once it’s saved?
No. To rename, insert it and save a new version with the updated name.
No. To rename, insert it and save a new version with the updated name.
4. Can I share Quick Parts with my team?
Yes. You can save your Quick Parts as an Organization-level Quick Parts and it will be automatically shared with your colleagues.
Yes. You can save your Quick Parts as an Organization-level Quick Parts and it will be automatically shared with your colleagues.
5. Can I save a Quick Part without its formatting?
Currently, Quick Parts retain the formatting of the selected content when saved.
Note
- Each Quick Part can contain up to 50,000 characters.
- Each Quick Part can include up to 10 images.
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