Quick Parts in Zoho Writer – Save and Reuse Content Blocks

How to use quick part library for reusable content in Zoho Writer

Overview  

The Quick Part Library in Zoho Writer lets you save and reuse content blocks such as signatures, disclaimers, clauses, tables, boilerplate text, or formatted sections across any document. Instead of copying content manually from old files, you can insert saved blocks in one click and maintain consistency across all your documents. You can add the Quick Parts in both personal and organizational level.

Prerequisites

  1. An Org Admin access is required to create organizational Quick Parts categories.

Steps

How to add a new Quick Part to the Library  

  1. Open your document in Zoho Writer.
  2. Select the text, table, image, or block you want to save.
  3. Click Insert > Quick Parts.
  4. Select Save selection to quick parts library.
  5. Give your QuickPart a name and choose your desired category (Personal or Organizational). You need Org Admin access to create organizational Quick Parts categories. Steps to create categories.
  6. Click Save. Your reusable block is now stored in the Quick Part Library.

How to insert a Quick Part in your document  

  1. Place your cursor where you want the content to appear.
  2. Go to Insert > Quick Parts.
  3. Choose the Quick Part you want from the list. The saved block is added with its original formatting intact.

How to delete a Quick Part  

  1. Open Insert > Quick Parts.
  2. Hover over the Quick Part and click the Delete icon on the right.


How to create organizational Quick Part categories

  1. Open your Zoho Writer document and click Insert > Quick Parts > Manage Categories.
  2. You will be taken to Zoho Writer's Admin Panel. Click Create Category.

  3. Enter a category name and click Create.

FAQ

1. Can I edit a Quick Part after saving it?
Not directly. You’ll need to insert it, make changes, and save it again as a new Quick Part.

2. Can I move a saved Quick Part to another category?
Not at the moment. You’ll need to recreate it under the desired category.

3. Can I rename a Quick Part once it’s saved?
No. To rename, insert it and save a new version with the updated name.

4. Can I save or share Quick Parts with my team?
Yes. Organization-level Quick Parts will allow this, but the feature is not live yet.

5. Can I save a Quick Part without its formatting?
Currently, Quick Parts retain the formatting of the selected content when saved.

Note

  1. Each Quick Part can contain up to 50,000 characters.
  2. Each Quick Part can include up to 10 images.
  1. Working with text in Zoho Writer

Support contact details

EU: support@eu.zohowriter.com
US: +1 888 900 9646 (#5 - #4)
India: + 91 44 6965 6070 (#5 - #4)
UK: + 44 (20) 35647890