Overview 

Prerequisites

1. You must have access to the document you want to publish.
   
2. For publishing on a custom domain, your organization must have WorkDrive’s custom domain feature enabled. 
   
3. If your document has Track Changes enabled, you must accept or reject all changes before publishing. Published documents always display the original mode.
   

Steps

How to publish a document  

1. Open your document in Zoho Writer.
   
2. Go to the Distribute mode (top-right corner) and choose Publish from the menu.
   
1. Alternatively, go to File > Publish.
   
3. In the Publish Settings pop-up, choose one of the following:
   
1. Within your Organization – The document will be viewable only by users in your organization.
   
2. Public on the Web – Anyone with the link can access the document.
   
4. Enable the Automatic Republishing option to ensure every edit you make is instantly reflected in the published version.
   
5. Click Publish.  
   
   
   
   
   
   

How to use advanced publish settings  

1. Set the general metadata like title, description and meta keywords for better search relevance and SEO
   
2. Allow users to  
   
1. Embed document in any site via an iframe
   
2. Download a copy of the published document
   
3. Make a document copy of your document in Zoho Writer
   
3. User preferences
   
1. Enable browser translation for viewers to translate the document into their browser’s preferred language.
   
2. Enable search engine indexing to make your document discoverable on Google and other search engines.
   
3. Show author name in the published version.
   
4. Show the number of times the document has been viewed.
   
5. Show an estimated time needed to read the document.
   
6. Social media sharing to allow sharing directly to platforms like LinkedIn, Twitter, and Facebook.
   
7. Show document navigation by default for easier browsing.
   

How to modify publish settings or unpublish a published document  

1. Open the document.
   
2. Click Distribute > Publish Settings.
   
3. Adjust your preferences or select Unpublish.
   
   
   
   

How to publish documents on your company’s domain  

1. Ensure your organization has set up a custom domain in WorkDrive.
   
2. Once configured, all published Writer documents can be shared from your domain.
   Example: https://workdrive.yourcompany.com/mydocument 

How to place my organization’s logo in the pages I publish from Writer

1. Log in to your WorkDrive account using your Admin credentials.
   
2. Click the More icon near the existing logo and select Admin Console. This will open the Admin Console page.
3. In the Admin Console, navigate to Settings > Branding > Team logo.
4. Upload or update your organization’s logo.
   
   
   
   
   
   

How to embed a published document  

1. Open the document in Zoho Writer.
   
2. Go to Distribute > Publish > Public on the Web and click Publish.
   
3. In the Publish Settings pop-up, switch to the Embed code tab and copy the generated iframe embed code.
   
4. Paste this code into your website, blog, or CMS editor where you want the document to appear.
   
   
   
   
   
   
   Note:
   
1. Once embedded, any changes you make to the document in Zoho Writer will automatically reflect in the published version if you enabled Automatic Republishing.
   
2. By default, Joomla does not allow iframes. To enable iframes, follow the steps in this guide: How to Add iFrames in Joomla
   
   

How to resize an embedded document  

1. Copy the embed iframe code from the Publish Settings dialog.
   
2. In the embed code, manually change the width and height attributes to your desired size. For example: <iframe src="https://..."></iframe> can be changed to: <iframe src="https://..." width="800" height="600"></iframe>
   

Troubleshooting

FAQ

1. Can I prevent search engines from indexing my published document?
   Yes. Go to Publish Settings > Advanced Settings and disable Search Engine Indexing.
   
   
2. Why isn’t my custom domain working for published documents?
   Your WorkDrive custom domain setup may be incomplete. Verify that all steps in the custom domain setup are finished to ensure your domain works correctly.
   
   
3. Why is my embedded document not showing on my website?
   This can happen if the full iframe code wasn’t copied or your website doesn’t support iframes. Make sure you copy the entire embed code and confirm that your website allows iframes.
   
   
4. Why aren’t updates appearing in my published document?
   If Automatic Republishing is disabled, changes won’t reflect. Enable Automatic Republishing in the Publish Settings to ensure updates appear automatically.
   
   
5. Why isn’t my document appearing in search engines?
   Check that search engine indexing is enabled. Go to Preferences and ensure “Enable search engine indexing” is selected so your document can be indexed.

Related articles

1. How to set up a custom domain in WorkDrive