Groups - Overview
Groups are used in Zoho One to simplify user management. Groups allow you to provision app access to and to enforce security policies for multiple users simultaneously. Besides this, if you have added Zoho Mail, you will be able to create email aliases for groups and use them for broadcasting messages.
Two types of Groups are available in Zoho One:
Collaboration Groups: These are flexible, ad-hoc groups that can be used to meet any custom, niche requirements. For example, you can create a group with all of your organization's managers, allowing them to share and collaborate on their documents, or you can create a group with all of your organization's on-premise staff and impose an IP-restrictive Security Policy on that group, or you can create group email aliases for team-specific broadcasts or newsletters.
Departments: Some apps use a special type of group called Department, where a user will not be allowed to join more than one Department. For example, Zoho People and Zoho Connect use the Department attribute to emulate the hierarchical structure of an organization. Departments in Zoho One can serve as a single point of management for all the app-specific Departments. Adding a user to a Department in Zoho One will be reflected across all the relevant apps.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Zoho DataPrep Resources
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Add collaboration group
In the mobile application: For iOS devices: Open the Zoho One app on your mobile device, then tap in the bottom right corner. Tap at the bottom, then tap CREATE GROUP. Tap Collaboration Group, then enter the Group name, Group email, and Group ...Set up Zoho One
Sign up for Zoho One If you're new to Zoho, follow these steps: Go to Zoho One's homepage , then click START YOUR FREE TRIAL. Enter all the requested details, then click GET STARTED NOW. Go through the onboarding tour, choose a category to start ...Convert a group to a department
Sign in to Zoho One , then click Directory in the left navigation menu. Go to Groups, then click on the group you want to convert as a department. Click Convert to Department. Enter the name of the department head in the Department Head field. If one ...Collaboration Add-On
Collaboration add-ons will be considered additional licenses in your Zoho One organization. What does the collaboration add-on include? Collaboration Add-On WorkDrive (Includes Sheet, Show, and Writer) 10GB Mail storage with attachment limit 50GB + ...Manage groups with MDM
By enabling MDM for a group, you can collectively manage the devices of the users present in that group. When you associate profiles or distribute apps to a group, they will be associated/distributed to all the devices present in that group. You can ...
New to Zoho LandingPage?
Zoho LandingPage Resources