I want my employees to be able to request for Salary Advance.

When my employee makes a requests for an advance via an email, I would like to send a from and have the employee fill out the amount they need, the reason and the Payment Terms. I would like for the employee to acknowledge a disclaimer and accept terms and conditions using a decision box. I will enable zoho sign for this form.

My Question is how do I send this form to my employee and fill out all the necessary information on the form and sign the form?

All the Options i see for example a Mail Merge template