Power of Automation :: Automatic creation of the team in a project based on the selected project group.

Power of Automation :: Automatic creation of the team in a project based on the selected project group.

Hello Everyone,

A custom function is a software code that can be used to automate a process and this allow you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automate complex tasks and calculations.

Lets take the below User Requirement - 

A customer requested that a team should be added to the project automatically in accordance with the selected project group. They have teams like the 'Development team' and the 'Marketing team'.

In a similar manner, project groups have been established. Now, the Marketing team needs to be added to that project automatically if they select the Project Group as Marketing.

A custom function can be used to fulfil this need. You can fulfil the aforementioned condition with the aid of the code below.

Establishing a connection with the scopes "ZohoProjects.portals.ALL ZohoProjects.projects.READ" is all that is required. Below link will let you know on how to establish a connection. Also I have attached the screenshot of Arguments that we have used.


groupTeamMapping = {“Marketing” : “Marketing Team”, “Developement : “Development team”};

getProjectDetail = invokeurl


url :endPoint + "/restapi/portal/" + portalId + "/projects/" + projectId + "/"

type :GET



projGroupName = getProjectDetail.get("projects").get(0).get("group_name");

info projGroupName;

getTeams = invokeurl


url :endPoint + "/restapi/portal/" + portalId + "/usergroups/"

type :GET



for each groups in getTeams.get("userGroups")



teamId =  groups.get("groupObj").get("group_id");




addTeamParam = Map();



addTeam = invokeurl


url :endPoint + "/restapi/portal/" + portalId + "/usergroups/associategroups/"

type :POST

parameters : addTeamParam



return "success";

Creating custom functions in Zoho Projects is straightforward and well-documented. Zoho provides a range of built-in functions that you can use as a starting point, and you can also easily define your own functions using Zoho's scripting language, Deluge. Give it a try and see how it can save your time and boost your productivity!


Watch this space for more such custom function codes. 

    Zoho Developer Community

                              Zoho Desk Resources

                              • Desk Community Learning Series

                              • Digest

                              • Functions

                              • Meetups

                              • Kbase

                              • Resources

                              • Glossary

                              • Desk Marketplace

                              • MVP Corner

                              • Word of the Day

                                  Zoho Marketing Automation
                                          • Sticky Posts

                                          • Manage Documents with SharePoint Extension in Zoho Projects

                                            SharePoint is a digital platform to store and manage your documents. Multiple users can work on the same document simultaneously, which enhances your team's productivity. By installing the extension in Zoho Projects, users can access the documents seamlessly
                                          • Share Captured Content as Work Items with Zoho Annotator for Zoho Projects

                                            Zoho Annotator is a free browser extension to annotate web pages and images. The extension allows users to: capture, annotate, and share visual content within Zoho Projects. create tasks, issues, or statuses with annotated images or videos as attachments
                                          • Auto-update the Successor Task Status.

                                            Hello folks! We have come up with a new use case for custom function to help you automate the workflow of your tasks. Users can write their own Custom Functions using deluge and call them from a workflow. Consider a scenario where the status of the successor
                                          • Collaborate Visually with Whiteboard in Zoho Projects

                                            Whiteboard in Zoho Projects allows you to collaborate visually by creating diagrams, annotating designs, and sketching project workflows using shapes, text, and images within project modules. Team members can work simultaneously, improving productivity
                                          • Introducing Projects 8.0 - Focusing on Ease-of-Use and New Features

                                            Hello everyone! It's time for the reveal of the 8th version of Zoho Projects! This year our focus has been on minimizing the learning curve and improving the ease-of-use of the tool, so anyone new to Projects can hit the ground running and existing users

                                          Manage your brands on social media

                                                Zoho TeamInbox Resources

                                                  Zoho DataPrep Resources

                                                    Zoho CRM Plus Resources

                                                      Zoho Books Resources

                                                        Zoho Subscriptions Resources

                                                          Zoho Projects Resources

                                                            Zoho Sprints Resources

                                                              Qntrl Resources

                                                                Zoho Creator Resources

                                                                  Zoho WorkDrive Resources

                                                                    Zoho Campaigns Resources

                                                                      Zoho CRM Resources

                                                                      • CRM Community Learning Series

                                                                        CRM Community Learning Series

                                                                      • Tips


                                                                      • Functions


                                                                      • Meetups


                                                                      • Kbase


                                                                      • Resources


                                                                      • Digest


                                                                      • CRM Marketplace

                                                                        CRM Marketplace

                                                                      • MVP Corner

                                                                        MVP Corner



                                                                          Design. Discuss. Deliver.

                                                                          Create visually engaging stories with Zoho Show.

                                                                          Get Started Now