Tips and Tricks #41: Stay up to the minute with your important files and folders

Tips and Tricks #41: Stay up to the minute with your important files and folders



Hello everyone,

We hope that you are finding our WorkDrive Tips and Tricks series useful. For tips on specific topics, comment below and we'll be sure to get to it.

Today, we're looking at an easy tip on how to follow updates on any important files and folders in WorkDrive.

To stay up-to-date on all changes made by collaborators on your important files and folders, WorkDrive will notify users of any changes via bell notifications and email notifications.

Say you are a sales manager who leads a team of five and maintains a master sales report document where every member of your team updates it weekly. You can follow the particular file to receive a bell notification, email notification, or both (based on your preference) whenever a change is made.

To follow files or folders, follow the below steps:

  1. Select the required files and folders.
  2. Click the More actions icon (...) on the top action bar and select Follow updates from the dropdown. A Follow Updates dialog will open. 
    [Alternatively, you can right-click the selected items and select Follow updates to open the Follow Updates dialog box
  3. Choose your notification preference: bell notifications (within the product), email notifications, and both bell and email notifications.
  4. Click START FOLLOWING.


For files, you will receive notifications for version updates, renaming, and comments. For folders, you will receive notifications for creating, uploading, adding, or removing actions.

To unfollow files or folders, follow the below steps:


  1. Select the required files and folders.
  2. Click the More actions icon (...) on the top action bar, then select Following from the dropdown. A Follow Updates dialog will open 
    [Alternatively, you can right-click the selected items and select Following to open the Follow Updates dialog box.]
  3. Select Unfollow.

Note:

  • You can also update notification preferences later by updating the settings to receive bell notifications, email notifications, or both.
  • Anyone with at least viewer or view access can follow files and folders.
  • One cannot follow root folders or primary folders (i.e., My Folders, Team Folders, and Shared with Me). Only the files and subfolders inside the root folders can be followed.
We hope you find these tips helpful! If you have any questions, please ask us in the comments below or email us at support@zohoworkdrive.com.





                            Zoho Desk Resources

                            • Desk Community Learning Series


                            • Digest


                            • Functions


                            • Meetups


                            • Kbase


                            • Resources


                            • Glossary


                            • Desk Marketplace


                            • MVP Corner


                            • Word of the Day



                                Zoho Marketing Automation
                                        • Sticky Posts

                                        • Tip #5: Setting access rights at the subfolder level

                                          Hello everyone, We hope you're finding our WorkDrive Tips and Tricks series useful. For today's tip, we'll teach you how to assign higher subfolder permissions to Team Folder members. Team Folders helps you avoid the drawbacks of traditional file sharing.
                                        • Tip #4: Restore deleted files quickly

                                          Hello everyone, We hope you're finding our WorkDrive Tips and Tricks series useful. In today's tip, we'll teach you how to restore the deleted files quickly. Let's say you're preparing for an important upcoming presentation. After working on the presentation
                                        • Tips and Tricks #46: Get your priorities straight with WorkDrive Labels

                                          Hello everyone, We hope you're finding our WorkDrive Tips and Tricks series useful. For tips on specific topics, leave a comment below, and we'll add it to our series. Now, let's get into this month's tip. When there’s a lot of information and files to
                                        • Tip #1 - Set permissions for Team Folders

                                          Hello everyone! Welcome to our very first post in the Tips & Tricks series for Zoho WorkDrive. Through this series, we will share tips on how to make the most of lesser-known features and use WorkDrive to its fullest capabilities. In a WorkDrive Team,
                                        • Tips and Tricks #22: Set permissions for external sharing

                                          Hello everyone! We hope you're finding our WorkDrive Tips and Tricks series helpful. Maintaining data confidentiality is crucial for any organization. Restricting data access and setting permissions on who can share files help protect your sensitive information


                                        Manage your brands on social media



                                                Zoho TeamInbox Resources

                                                  Zoho DataPrep Resources



                                                    Zoho CRM Plus Resources

                                                      Zoho Books Resources


                                                        Zoho Subscriptions Resources

                                                          Zoho Projects Resources


                                                            Zoho Sprints Resources


                                                              Qntrl Resources


                                                                Zoho Creator Resources


                                                                  Zoho WorkDrive Resources



                                                                    Zoho Campaigns Resources

                                                                      Zoho CRM Resources

                                                                      • CRM Community Learning Series

                                                                        CRM Community Learning Series


                                                                      • Tips

                                                                        Tips

                                                                      • Functions

                                                                        Functions

                                                                      • Meetups

                                                                        Meetups

                                                                      • Kbase

                                                                        Kbase

                                                                      • Resources

                                                                        Resources

                                                                      • Digest

                                                                        Digest

                                                                      • CRM Marketplace

                                                                        CRM Marketplace

                                                                      • MVP Corner

                                                                        MVP Corner

                                                                      





                                                                      




                                                                          Design. Discuss. Deliver.

                                                                          Create visually engaging stories with Zoho Show.

                                                                          Get Started Now