Zoho CRM Community Digest

Zoho CRM Community Digest



Hello Everyone!

Here's a quick recap of first two weeks of October!

Product Updates:

Zoho CRM’s Android app just got a useful upgrade. You can now share records, upload your profile photo, and set meeting venue preferences with ease. The app also supports Zoho Survey integration, letting you create, send, and view surveys right from the mobile app. Plus, Blueprints are more flexible with optional fields and a handy "Save as Draft" option. These web-only features are now mobile-ready! Check out the post to explore!


Microsoft Teams Integration Lands in Zoho CRM Meetings
Microsoft Teams is now available as a meeting provider directly in Zoho CRM. Admins can enable it from the Preferences tab in the Meetings module without needing to visit the Marketplace. Once enabled, users simply authorize their account when prompted and can schedule Teams meetings like any other online meeting. This feature is available to all users across all DCs. For step-by-step instructions, check out the full post.


New Updates in Zoho CRM for Everyone
The Setup area in Zoho CRM for Everyone now opens with a new Setup homepage that neatly categorizes all configuration options in one place. The experience is cleaner and faster homepage, with an improved inline search, and a “Frequently Used” section that highlights your top five most accessed setup features. The menu also remembers which sections you expand or collapse, making it easier to navigate the items you use most. These updates are now live for all CRM for Everyone users on the NextGen UI. Dive into the full post for a complete walkthrough.


ZRC Now in
Widgets and Client Scripts
ZRC (Zoho Request Client) is a built-in SDK that simplifies API calls in Zoho CRM, handling CRM APIs, connection requests, and public APIs with a single, consistent syntax and no setup required. With ZRC now available in Widgets and Client Scripts, developers can streamline integrations, build richer experiences, and automate tasks effortlessly. Check out the Widgets post for SDK v1.5 upgrades and multi-page navigation, and the Client Script post to see ZRC in action for real-time CRM data and automation.


Dev's Corner:



Check “Last Contacted” in Hours: Using Datecomp and Client Script in Zoho CRM
@Dexter wanted to stop duplicate client emails by checking whether the last automated communication was sent within the past two hours. @Ishwarya SG provided the correct formula using Datecomp(Now(), ${Lead.Date/Time 3}) > 120, which compares the current time to the custom Last Auto Communication timestamp. When @Dexter asked how to reference the linked Contact’s timestamp, @Ishwarya explained that formula fields cannot pull data from lookup modules. Instead, she recommended using a script to fetch the Contact record, compare timestamps,  and update a checkbox on the deal record. This post is useful for anyone looking to avoid sending repetitive emails to clients.


Auto-Fill User Details from a Lookup with a Clean Deluge Script
@Catherine needed a way to copy a Project Lead’s name and email from a User lookup into plain text fields, since Marketing Automation doesn’t sync lookup data. @Bhoomi provided a working Deluge Function that fetches the selected user, extracts their full name and email, and updates the record. Catherine then refined the function, added detailed debug logs, and shared the final working version so others can reuse it. If you’ve ever needed to pull lookup field data into text fields for sync or reporting, this post is a great reference.


Auto-Linking Leads and Custom Records by Phone
@Annya wanted the records from Leads and a custom module to auto-link whenever phone numbers matched, despite differing formats. The community recommended standardizing numbers with Zoho's Parse Phone Number , then using Deluge scripts to update lookup fields on create or edit. With guidance from @Bhoomi, @Ishwarya and @Rodger, Annya normalized numbers, refined the logic, and confirmed the automation works reliably. This post is a great reference for anyone needing to link records by phone in Zoho CRM.


Kaizen:


Top Questions Answered in Kaizen - 209
This Kaizen post covers the community's top Client Script questions, from repeated validation code and IDE enhancements to third-party API access, UI control limitations, and upcoming event support. It highlights updates like multi-picklist triggers, subform events, and triggering Blueprint transitions from Canvas pages. The post also explains when to use validation rules, layout rules, Functions, or Client Script. Check out the full post for examples, timelines, and detailed guidance.


Build Full Event Systems: Kaizen #210 Explores ZDK CLI in Action
This Kaizen post shows how to build a complete, reusable Event Management System using ZDK CLI, including custom modules, relationships, fields, and roles, all managed as JSON for version-controlled deployment. Through a real scenario for a partner hosting multi-vendor conferences, it demonstrates how ZDK CLI streamlines metadata creation, lookup configuration, and sandbox pushes using specific commands. The result is a fully reusable CRM system built with modern engineering practices rather than  manual clicks. Want the full step-by-step breakdown with code? Check out the full post.


And that’s a wrap for this fortnight’s Zoho CRM Community Digest. Caught something cool we missed? Or have a favorite from this edition? 

Drop it in the comments! We’d love to hear from you. We’ll be back in two weeks with more updates and community gems.

Until then, stay tuned!

    Access your files securely from anywhere








                            Zoho Developer Community




                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                  • Ask the Experts



                                                            • Sticky Posts

                                                            • How to reach the official Zoho Support channels and avoid fake ones.

                                                              Dear Customers, Thanks a lot for choosing Zoho! Our applications are built to help achieve your day-to-day business goals. We are committed to engaging with you, to understand and develop solutions that enhance your productivity.  We are happy and ready to help you use our services effectively. Understanding and avoiding fake support Just like using popular bank names and financial applications for phishing purposes, using Zoho and claiming to be providing Zoho Support or services with false numbers
                                                            • Function #35: Close all tasks associated with a lead and create a new task.

                                                              Welcome back everyone! Last week, we learnt how to close all tasks of a deal depending upon the deal stage. This week, let's look at a custom function that lets you close all of the tasks associated with a lead while simultaneously creating a new task, like when you need to halt all progress towards a lead while the lead is not available at the moment but create a reminder task. Business scenario: The success of a company, in one way or another, is determined by the leads it gets. Each lead is just
                                                            • Zoho CRM Webinar - Redesigning Daily User Experiences with Canvas

                                                              <br> Your users across roles use the CRM for day-to-day tasks that are necessary. Whether they perform their tasks on time, the right way, or at all depends on a lot of factors, including User Experience. Many businesses struggle with rigid layouts,
                                                            • Join us at the Canada ZUG Meetup: What’s New in Zoho CRM

                                                              Hello Zoho Community! Start your year with fresh insights into Zoho CRM’s latest updates and tools. Whether you're a CRM beginner or a experienced user, this meetup is crafted to help you optimise your processes and leverage new features. Explore practical
                                                            • CRM Hack #2: Automate sending of birthday greetings to your customers.

                                                                Hello everyone! What sets you apart as a sales person is your ability to add that personal touch to your business relationship with your customers. Sending a gift on a special day, or leaving a note wishing them on their birthdays, are small, yet significant actions that show your customers that you care. And these are actions done without any expectations :) You must be engaging with a lot of customers and it is highly unlikely that they all are your friends on Facebook or some social channel,


                                                            Manage your brands on social media



                                                                  Zoho TeamInbox Resources



                                                                      Zoho CRM Plus Resources

                                                                        Zoho Books Resources


                                                                          Zoho Subscriptions Resources

                                                                            Zoho Projects Resources


                                                                              Zoho Sprints Resources


                                                                                Qntrl Resources


                                                                                  Zoho Creator Resources



                                                                                      Zoho CRM Resources

                                                                                      • CRM Community Learning Series

                                                                                        CRM Community Learning Series


                                                                                      • Kaizen

                                                                                        Kaizen

                                                                                      • Functions

                                                                                        Functions

                                                                                      • Meetups

                                                                                        Meetups

                                                                                      • Kbase

                                                                                        Kbase

                                                                                      • Resources

                                                                                        Resources

                                                                                      • Digest

                                                                                        Digest

                                                                                      • CRM Marketplace

                                                                                        CRM Marketplace

                                                                                      • MVP Corner

                                                                                        MVP Corner







                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now


                                                                                            Zoho Show Resources

                                                                                              Zoho Writer

                                                                                              Get Started. Write Away!

                                                                                              Writer is a powerful online word processor, designed for collaborative work.

                                                                                                Zoho CRM コンテンツ




                                                                                                  Nederlandse Hulpbronnen


                                                                                                      ご検討中の方







                                                                                                              • Recent Topics

                                                                                                              • Manage control over Microsoft Office 365 integrations with profile-based sync permissions

                                                                                                                Greetings all, Previously, all users in Zoho CRM had access to enable Microsoft integrations (Calendar, Contacts, and Tasks) in their accounts, regardless of their profile type. Users with administrator profiles can now manage profile-based permissions
                                                                                                              • How to Track and Manage Schedule Changes in Zoho Projects

                                                                                                                Keeping projects on track requires meticulous planning. However, unforeseen circumstances can cause changes to schedules, leading to delays. It becomes important to capture the reason for such changes to avoid them in the future. Zoho Projects acknowledges
                                                                                                              • Is there a notification API when a new note is addeding

                                                                                                                Trying to push to Cliq, or email notification when there's a new note added in module. How to implement this?
                                                                                                              • Collaborate Feature doesn't work

                                                                                                                Hello Team. It seems that the collaborate section is broken? I can post something but it all appears in "Discussions". In there is no way how I would mark something as Draft, Approval, post or any of the other filter categories? Also if I draft a post
                                                                                                              • Edit Permission during and after approval?

                                                                                                                When a record is sent for approval Can a user request for edit permission from the approver? We don't want to give edit permissions for all the records under approval Only on a case-by-case basis How can we achieve this?
                                                                                                              • Zoho web and mobile application not workingn

                                                                                                                Both zoho forms web and mobile application aren't working. I have checked my network connections and they are fine.
                                                                                                              • Bulk Moving Images into Folders in the Library

                                                                                                                I can't seem to select multiple images to move into a folder in order to clean up my image library and organize it. Instead, I have to move each individual image into the folder and sometimes it takes MULTIPLE tries to get it to go in there. Am I missing
                                                                                                              • Latest updates in Zoho Meeting | Breakout rooms and End to end encryption

                                                                                                                Hello everyone, We’re excited to share a few updates for Zoho Meeting. Here's what we've been working on lately: Introducing Breakout Rooms for enhanced collaboration in your online meetings and End-to-end encryption to ensure that the data is encrypted
                                                                                                              • Systematic SPF alignment issues with Zoho subdomains

                                                                                                                Analysis Period: August 19 - September 1, 2025 PROBLEM SUMMARY Multiple Zoho services are causing systematic SPF authentication failures in DMARC reports from major email providers (Google, Microsoft, Zoho). While emails are successfully delivered due
                                                                                                              • Accidentally deleted a meeting recording -- can it be recovered?

                                                                                                                Hi, I accidentally deleted the recording for a meeting I had today. Is there a way I can recover it?
                                                                                                              • How to access email templates using Desk API?

                                                                                                                Trying to send an email to the customer associated to the ticket for an after hours notification and can't find the API endpoint to grab the email template. Found an example stating it should be: "https://desk.zoho.com/api/v1/emailtemplates/" + templateID;
                                                                                                              • Update Portal User Name using Deluge?

                                                                                                                Hey everyone. I have a basic intake form that gathers some general information. Our team then has a consultation with the person. If the person wants to move forward, the team pushes a CRM button that adds the user to a creator portal. That process is
                                                                                                              • Unable to retrieve Contact_Name field contents using Web API in javascript function

                                                                                                                Hello, I've added a field in the Purchase Order form to select and associate a Sales Order (Orden_de_venta, lookup field). I've also created a client script to complete some fields from the Sales Order (and the Quote), when the user specifies the related
                                                                                                              • Updating Woocommerce Variation Products Prices Via Zoho CRM

                                                                                                                I can update product prices with this flow: But I can't update variant products. I got a code from Zoho for this, but I couldn't get it to work. It needs to find the product in the CRM from the SKU field and update the variation with the price there.
                                                                                                              • Emails Disappearing From Inbox

                                                                                                                I am experiencing the unnerving problem of having some of the messages in my inbox just disappear.  It seems to happen to messages that have been in there for longer than a certain amount of time (not sure how long exactly). They are usually messages that I have flagged and know I need to act on, but have not gotten around to doing so yet.  I leave them in my inbox so I will see them and be reminded that I still need to do something about them, but at least twice now I have opened my inbox and found
                                                                                                              • Power of Automation :: Automatic removal of project users once the project status is changed.

                                                                                                                A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automate complex tasks and
                                                                                                              • Customizing Form Questions per Recipient Group in Zoho Campaigns/Forms

                                                                                                                Hello everyone, I would like to ask if it’s possible in Zoho Campaigns or Zoho Forms to send out a campaign where the form questions can be customized based on the group of recipients. Use case example: I have prepared 20 questionnaire questions. For
                                                                                                              • Forms - Notification When Response Submitted

                                                                                                                How do I set it up to generate an email notification when a response (class request) is submitted?
                                                                                                              • How to disable user entry on Answer Bot in Zobot

                                                                                                                Hi, I have an Answer Bot in my Zobot, here is the configuration: I only want the user to choose 1 of the 4 the options I have provided: When no answer found, user chooses 'I'll rephrase the question' or 'Ask a different question When answer is found,
                                                                                                              • More admin control over user profiles

                                                                                                                It's important for our company, and I'm sure many others, to keep our users inline with our branding and professional appearance. It would be useful for administrators to have more control over profile aspects such as: Profile image User names Email signatures
                                                                                                              • Please Make Zoho CRM Cadences Flexible: Allow Inserting and Reordering Follow-Up Steps

                                                                                                                Sales processes are not static. We test, learn, and adapt as customers respond differently than expected. Right now, Zoho Cadences do not support inserting a new step between existing follow-ups or changing the type of an existing primary step. If I realize
                                                                                                              • Clear Tag & Linking Between Quotes and Sales Orders

                                                                                                                Hi Zoho Team, In Zoho Books, when a quote is converted into a sales order, it would be extremely useful to have: A clear tag/indicator on the quote showing that it has been converted into a sales order. A direct link in the sales order back to the originating
                                                                                                              • Add Direct Ticket Link to Zoho Help Center Portal in Email Replies

                                                                                                                Hi Zoho Support Team, We hope you're doing well. We’d like to request a small but valuable improvement to enhance the usability of the Zoho Help Center portal (https://help.zoho.com/portal/en/myarea). Currently, when someone from Zoho replies to a support
                                                                                                              • [Webinar] Deluge Learning Series - AI-Powered Automation using Zoho Deluge and Gemini

                                                                                                                We’re excited to invite you to an exclusive 1-hour webinar where we’ll demonstrate how to bring the power of Google’s Gemini AI into your Zoho ecosystem using Deluge scripting. Whether you're looking to automate data extraction from PDFs or dynamically
                                                                                                              • Connecting Zoho Inventory to ShipStation

                                                                                                                we are looking for someone to help connect via API shipStation with Zoho inventory. Any ideas? Thanks. Uri
                                                                                                              • New in Cadences: Option to Resume or Restart follow-ups when re-enrolling records into a Cadence, and specify custom un-enrollment criteria

                                                                                                                Managing follow-ups effectively involves understanding the appropriate timing for reaching out, as well as knowing when to take a break and resume later, or deciding if it's necessary to start the follow-up process anew. With two significant enhancements
                                                                                                              • Im Stuck in an EDIT ONLY WITH WIZARD issue

                                                                                                                So I found Wizards to be a really helpful tool in minimizing the exposure of redundant, superfluous fields to staff that would never otherwise have to edit those fields. My issue is, that when the record (in this case a lead) is created with a wizard,
                                                                                                              • Account upgrade

                                                                                                                Good evening, I upgraded my account and paid for it. From standard to professional. Unfortunately after the paiment my account was not upgraded. Please your advise. Best Regards Erik van Staverden
                                                                                                              • How to set ALL default dates of my organization to DD-MM-YYYY format?

                                                                                                                All replies to this question comes from a time where the UI was different. It's extremely frustrating not being able to find how to do this simple setting change. I want everything and everyone in my organizations to have DD-MM-YYYY date format by default.
                                                                                                              • How can I sync from Zoho Projects into an existing Zoho Sprints project?

                                                                                                                Hi I have managed to integrate Zoho Projects with Zoho Sprints and I can see that the integration works as a project was created in Zoho Sprints. But, what I would like to do is to sync into an existing Zoho Sprints project. Is there a way to make that
                                                                                                              • Zoho Subform Workflows onAdd of Row

                                                                                                                Suppose I have a form with attached workflows onLoad. If I use the form as a subform, will it inherit the workflows or do I need to create new ones onAdd of row?
                                                                                                              • Super Admin removal

                                                                                                                I brought a sub, and I gave the Super admin rights to a person who is no longer with us, so I need to change, and I need to make myself the Super admin
                                                                                                              • Better Notes Commenting

                                                                                                                Hi, I'd like to suggest better collaboration tools for NOTES. The current notes section for Accounts, Contacts and Deals is not ideally suitable for any degree of communication or collaboration. When responding to a note, there is no ability to leave
                                                                                                              • Exporting Templates

                                                                                                                I have just spent 2 hours creating a project template for a Netsuite configuration, and want to share it with other Zoho Projects users - who have a different account. Is there any way to do this?
                                                                                                              • Power of Automation:: Streamline Associated Teams based on the Task Owner update.

                                                                                                                Hello Everyone, A Custom function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as when to trigger using the Workflow rules (be it Tasks / Project) and associate the custom function to it. Requirement:
                                                                                                              • No Response from Zoho Support in 8 Days - Typical?

                                                                                                                I have a couple of issues I'm trying to work through. Initially, I was getting support from support@zohofsm.com, but I have not received a response in 8 days (11 on another question). Is this typical? Can I pay for support? For context, I am not spamming
                                                                                                              • Add QUOTE OWNER profile image to a Quote Template

                                                                                                                I can add their email address.. phone number, DOB. I need to add a users profile picture so when they assign a template to a quote they own it adds their picture to the cover page. I've tried hacking a solution together but there has to be an easier way.
                                                                                                              • Zoho Connections Desk API relative URL PATTERN_NOT_MATCHED

                                                                                                                While i am trying to do this: async function fetchTicketsFromDesk(timeFilter = 'current_month') { try { const response = await ZOHO.CRM.CONNECTION.invoke("desk_connection", { url: "/api/v1/tickets", method: "GET", }); const data = response.details ? JSON.parse(response.details)
                                                                                                              • Zoho CRM - Custom Views for Portal Users

                                                                                                                I'm looking for an option to customise custom views for portal users in CRM. It would be great if "portal user" was a permission on custom views.
                                                                                                              • 【参加無料】10/17(金) 東京 ユーザ交流会 Vol.3 参加登録 受付開始!

                                                                                                                ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 10/17(金)に、東京・新橋で「東京 ユーザー交流会 Vol.3」を開催します! 今回のユーザー事例セッションのテーマは、「Zoho Flowを活用した他社の決済サービスとの連携事例」です。 さらに、Zoho Flowに限らず、Analytics や Campaigns などの多彩なZohoサービスの活用方法について、豊富なご経験をもとにご紹介いただきます。 また、Zoho社員セッションでは、Zoho CRMを活用して日々の営業業務を効率化する具体的な事例をお話しします。業界を問わず、幅広い方にご参考いただける内容となっています!
                                                                                                              • Next Page