Ways to share booking link
This page is applicable for Bookings 2.0 version only. To view the equivalent Bookings 1.0 version, please check this page.
A booking link is the URL of the booking page, which can be shared with your clients so that they can schedule appointments. This link can be shared across multiple platforms, and Bookings offers several ways to share it, such as including a shortened link, QR code, one-time booking link, copying time slots, sending links as email, or adding the booking page as a widget in your website.1. Booking link sharing methods
Sharing Method | Description |
Copy link | Copy and share the booking page URL directly |
Shortened link | Share a shortened version of the booking URL |
One-time booking link | Share a booking link that can be used only once |
Embed booking page widget | Add the booking page directly to your website |
Share QR code | Allow customers to scan and access the booking page |
Copy time slots | Copy and share selected available time slots through email or messages |
Who can access this feature? | |
Available on | |
Super admin and admins | Can share all booking links |
Workspace admins, managers and staff | Can can share all booking links of their assigned workspaces |
2. Share booking link
- Click the Booking Pages tab in the left pane. You can access the list of booking pages of the current workspace here. Click the Share icon in any required booking page.
- Click the Copy button in the Share Booking Link pop-up and share the booking link. You can also share the link in any of the below ways.
Info: The last segment of the booking link can be customized by clicking the edit icon.
2.1 Share shorten link
A shorten link condenses a long booking URL into a brief, easy-to-share format. For example, instead of using a long booking link like https://business.zohobookings.com/#/taxplanning, you could use a short link like https://zbookings/taxplanning for cleaner sharing.
To get the shorten link for a booking page:
- In the Share pop-up, select Shorten Link and then click Generate Shortened URL.
- Click the Copy button. This copies the shortened version of the booking link. You can then share it with your customers.
2.2 One-time booking link
You might get scheduled by unexpected clients without prior communication when they use the booking link you've shared long before. To prevent this, you can use a one-time booking link, which will expire after the first appointment is booked. This allows you to generate a one-time link and share them with the specific client of your choice. It ensures that only the intended client can book appointments, allowing you to precisely have control.
For any booking page, you can generate booking links multiple times and share them with different clients. Each link will work independently and will be valid for only one booking.
To share a one-time booking link:
- In the Share pop-up, select One time Link and then click Generate Onetime URL.
- A new booking link will be generated in the text box below. Copy it and share with your customers.
- Click the Refresh icon if you want to generate another link. Every time the Refresh icon is clicked, a new link will be created. All the links created will be valid for a single booking only.
2.3 Embed as widget
Any booking page can be embedded into your website by adding a code snippet. This will allow customers to book an appointment directly from your website without having to navigate through multiple pages.
The Embed as Widget tab provides three embedding options to suit your website layout:
- Inline Embed– Displays the booking page directly within your website content, allowing customers to book without additional clicks. Ideal when you want booking options to be immediately visible.
- Embed as button – Adds a button to your website that opens the booking page in a pop-up when clicked. Suitable for keeping the page layout clean while providing a clear call to action.
- Embed as link – Adds a clickable link that opens the booking page in a pop-up when clicked. Useful for including booking access within text content or navigation menus.
To embed the booking page as a widget on your website:
- Click the Embed as Widget tab.
- Select the required embed option:
a. Inline Embed – Embed the booking page directly within your website content.
b. Embed as Button – Embed the booking page as a button. Enter the button text and choose the button and text colors.c. Embed as Link – Embed the booking page as a link. Enter the link text to display on your website.Info: Enable Hide event type details checkbox to hide event type information. This option is available only for the Compact theme. - Click Copy Code to copy the code snippet.
- Paste this code into your website at the appropriate place.
Info: You can paste the above code into your website's HTML code. Or, if you are using a website builder, you may refer to their help documentation on where to paste this code. If you've built your website using Zoho Sites, you can use Zoho Bookings integration to add the booking pages to your website. Learn how in this help page.
2.4 Share QR code
A QR code is a scannable image that instantly redirects to a booking page when scanned with a smartphone or tablets. Instead of typing a URL, clients can scan the code to access the booking page directly, simplifying the process of booking.
Where can QR codes be used?
Printed Materials: QR codes can be printed in posters of events, restaurants, resource bookings like equipment, conference rooms for reservations. It can also be used on business cards, brochures for prompt booking.
Digital Platforms: You can insert the QR code in newsletters and promotional emails. It can also be added to the website for customers who prefer scanning. QR code can also be used to promote a booking by displaying the QR code in the required spot.
To share a QR code for a booking page:
- Click Download QR in the Share pop-up. Downloading saves the QR code as an image in png format.
2.5 Copy time slots
With the Copy Time Slots feature, you can select up to 10 time slots and paste them in your email or messaging chats that supports Rich Text Format. This allows you to offer multiple options to the customer, so that they can select one that best fits their schedule. Additionally, you can retain control over which slots they can book. Upon selecting the slots, customers will be redirected to the booking page where they can book the appointment. These slots are not reserved for the customer with whom you've shared; it is just providing options to the customer.
To copy time slots:
- Click the Copy Time Slots tab in the Share pop-up.
- Select the month and year in the next dropdown, then choose the desired date using the arrows.
- Select the slots that you'd like to share. You can select slots spread across three days and a maximum of 10 slots.
- Click Copy. You can then paste this in your email. The customer can choose from the provided slots and make the booking.
- Time slots can be only copied for Event Types booking pages.
- When a customer selects a time slot that has already been booked, they will be redirected to the booking page to choose another time.
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