Setting up time clock
To track the attendance of your employees with exact clocking time and break time, you need to set up the mode of real-time clocking for your employees. Ensure the employees have joined your organization using invite link and created their Zoho Shifts account.
Web time clock setup
Employees can use their computer to clock work hours from their web browser using Zoho Shifts web app dashboard. This is a great choice if your organization's work culture allows employees to clock from anywhere. Allow your employees to clock in and out from your web browser using their Zoho Shifts login credentials.
Before you start
To set up the time clock for web, you must have admin access or access level permission to configure settings in your Zoho Shifts account.
To configure web time clock setting:
- Navigate to Settings -> Time & Attendance -> Time Clock.
- Use the toggle beside Allow employees to clock in/out from web browser to enable or disable web time clock.
- Click Save button at the bottom
Once this option is enabled, your employees will be able to clock in and out to their shifts and take breaks during the shift hours from their web app login.
Mobile time clock setup
Employees can use their own mobile device to clock from their Zoho Shifts mobile app, available for iOS and Android. In cases where your employees clock on site or client location, this clocking method will be best suited. Allow your employees to clock in and out from Zoho Shifts mobile app using their Zoho Shifts account.
Before you start
To set up the time clock for mobile, you must have admin access or access level permission to configure settings in your Zoho Shifts account.
To configure mobile time clock setting:
- Navigate to Settings -> Time & Attendance -> Time Clock.
- Use the toggle beside Allow employees to clock in/out from mobile app to enable or disable mobile time clock.
- Click Save button at the bottom
Once this option is enabled, your employees will be able to clock in/out to their shifts and take breaks during shift time right from their mobile app.
Kiosk or terminal time clock setup
For those organizations who let the employees to clock using their organization terminal, Kiosk app clocking method is the best option. Admins can setup the kiosk app station for their employees to use the shared device to clock in/out using their name and PIN number. Check how employees clock in to their shift. The kiosk app is available on both Android and iOS devices.
Before you start:
- Only administrator or manager with access level permission for Kiosk setup will be able to setup the kiosk app in their organization's shared device.
- This is one time setup to be done on the shared device from which your employees will be clocking.
To setup Kiosk time clock in shared device:
- Download the app to your device.
- Open the app and log in with the administrator/manager credentials.
- Choose all the schedules that you would like to set up the kiosk app for your organization.
Once the app is set up, your employees can select their name from the list and enter their PIN for clocking and taking breaks.
Kiosk PIN details are available in each employee profile under Employees, or via Export Kiosk PIN in More actions (⋯).
Clocking for unscheduled shift
There may be situations where employees work on a need basis without any shifts scheduled for them. For such cases you can enable clocking for unscheduled shift setting.
To setup unscheduled shift clocking:
- Navigate to Settings -> Time & Attendance -> Time Clock.
- Use the toggle beside Allow employees to clock in/out without a scheduled shift to enable or disable the setting.
- Click Save button at the bottom
Setting up this will allow employee to choose the position, schedule, job site, and add notes for this unscheduled shift while clocking in.
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