Start an Instant Meeting

To start an instant meeting from the Cliq homepage:

1. Click Meet Now.

2. Choose between Audio or Video Meeting to start the meeting.

  Scheduling an Audio and Video Meeting         

You can schedule Cliq audio and video meetings in advance for planned discussions. To schedule a meeting:

1. Click the Plus  icon above the chat list.

2. Select Schedule Meeting from the menu list.

3. In the form that opens, add the title and choose which personal or group calendar you want to schedule the meeting in.

4. Choose the date, time, and time zone for your meeting.

5. Add the meeting location, participants, speakers, and co-hosts.

6. Select the meeting type and mode. If required, you can add the agenda, links, attachments, and set a recurrence pattern.

7. Click Permissions to configure meeting permissions.

8. Click Schedule.
   

Notes: 

• After you schedule the meeting, you can edit, duplicate, and delete it from the Calendar module.

• Meeting participants will receive the meeting invitation via email.

• You can schedule meetings from the More menu of one-on-one chats, channels, and groups.

• The admin can restrict permission to schedule meetings in channels and groups.
  

 Adding Participants, Co-hosts, and Speakers

To add participants, co-hosts, and speakers:

1. Click Participants in the schedule meeting form.

2. Add participants from the list of users or select a conversation.  

3. Click Co-hosts and add the users you want to assign as co-hosts.

4. Click Speakers and add the users you want to designate as speakers.

5. To remove any participant, co-host, or speaker, hover over the user's name and click the X icon that appears.

6. Click Schedule.
   

Setting Up Alerts for Scheduled Meetings  

While scheduling the meeting, you can select how you want to receive meeting reminders. Here are the available alert types when scheduling a meeting.

Alert Type	Available For	Demonstration
Zia: You will receive timely reminders in the chat or conversation selected for the meeting.	Online Meetings and Face-to-Face Meetings
Remind via Taz: You will receive a meeting reminder via Taz based on the selected duration.	Face-to-Face Meetings only

Scheduling a Meeting in a Foreign Time Zone         

To schedule a meeting in a foreign time zone:

1. Click the current Time Zone in the schedule meeting form.

2. Search for the desired time zone using the search bar and select it from the list of options that appear.

3. Click Schedule.
   

Scheduling a Recurring Meeting        

For meetings that happen periodically, you can schedule a recurring meeting. To schedule a recurring meeting:

1. Click the down arrow  icon next to Repeats Never in the schedule meeting form.

2. In the Recurrence Pattern menu that pops up, choose between Daily, Weekly, Monthly, Yearly, or Weekdays.

You can also create a custom recurrence pattern and choose to end it on a specific date or after a specific number of meetings.

Let's assume you want to schedule a meeting on Mondays for ten weeks, starting today. To set a custom recurrence pattern for this scenario:

1. Click the down arrow  icon next to Repeats Never.

2. In the Recurrence Pattern menu that pops up, enter the following details:

• Repeat: Weekly

• Every: 1 week

• Day: Monday

• Ends: After ten times
  

      3. Click Save

Managing Meeting Permissions and Configurations

 To manage meeting permissions:

1. Click the Permissions icon.

2. In the pop up that appears, alter the permission level as required.

Options	Description	Demonstration
Start Screen Share	When checked, co-hosts, organization members, and external members can share their screens.
Share Presentation	When checked, co-hosts, organization members, and external members can share presentations.
Access to meeting recording	Choose your preferred level of access to meeting recording: Only the Host Host and Co-hosts All Participants All Participants and Invitees
Generate transcript for recorded meetings	Enable this option to generate a transcript for the recorded meeting.
Let external users to join via public invite link skip the waiting room	Enable this option to allow external users (from outside your Cliq organization) to join the meeting instantly, bypassing the waiting room and host approval.   To know more about external users, click here.
Allow guest users to chat	Enable this option allow guest users to participate in the chat during the meeting.  If left disabled, guest users will not be able to access the meeting chat and it would remain available to your organization's users only.
Reply Modes	Choose your preferred mode of reply: Normal reply: Standard reply mode. Threads: Use threads for organized conversations.
Gestures	Enable this option to allow users to react with gestures during the meeting.
Reactions	Choose the desired participant reaction level: Basic: Limited reaction options. All: All available reactions for participants during the meeting.

Note: You can also access these permissions during the meeting from Settings > Permissions. 

Assigning Co-hosts and Speakers

 To assign co-hosts and speakers:

1. Click the Co-hosts or Speakers button.

2. Search for the participants name or email address.

3. Click Done. 
   

Using Meeting Features (For Host and Co-hosts)    

The following features are available only for the host and co-host.

 Inviting Users

1. Click the Invite  icon in the toolbar.

2. Click Invite Users in the menu list.

3. Select the user from the list of suggestions or search for the user in the search bar.

4. Click Ring All. 
   

Assigning Hosts and Co-hosts  

To assign a participant as host or co-host in an ongoing meeting:

1. Click Participants in the toolbar

3. In the participants panel that appears, click the More Options  icon.

4. Choose between Make Host and Make Co-host.
   

Note: Only the host can assign participants as host or co-host.

Locking an Ongoing Meeting   

The host and co-host can lock an ongoing meeting to prevent anyone else from joining the meeting. To lock the meeting:

1. Click the More  icon in the toolbar.

2. Click Participants in the menu list.

3. Click the Lock  icon at the top.

Notes:

1. Click the Lock icon again to unlock the meeting.
   
2. The host and co-host can allow or reject a participant's request to join a locked meeting.
   
3. Participants invited by the host and co-host can still join the meeting
   

Recording Meetings  

Individual Controls     

The host and co-host can use the following options to manage an individual's permission while in a meeting.      

Controls	Description	Demonstration
Mute/Ask to Unmute	Mute participants or ask the participant who is on mute to unmute.
Make Host	Assigns the participant as a host of the meeting.
Make Co-host	Assigns the participant as a co-host of the meeting.
Restrict/Allow Unmute	Restricts or allows the participant from unmuting themselves.

To access these options:

1. Click Participants in the toolbar.

2. In the participants panel that appears, click the More Options  icon.

3. Select the desired option.

 Ending the Meeting  

To end an ongoing meeting:

1. Click End on the meeting toolbar.

2. In the pop-up that opens, click End Meeting.
   

The meeting will end for all participants. 

Assign a Host and Leave Meeting 

The host of the meeting can leave an ongoing meeting by assigning another participant as the host. To leave a meeting:

1. Click Leave on the meeting toolbar.

2. In the pop-up that opens, select the participant you want to assign as the host.

3. Click Assign and Leave.
   

Note: You can re-join the meeting as a co-host.