#17 Zoho Books Digest

#17 Zoho Books Digest

 Hello readers,

Hope you're having an awesome day!

We're back with the 17th edition of Zoho Books Digest. Here's what we have in store for the community this month.

Upcoming events

Zoholics USA

Our flagship user conference is backGet ready for an incredible Zoho adventure! Spend two days learning from our top Zoho experts and meeting like-minded customers. This is your chance to learn new ways to improve your work and make your business even better! Don't miss out!

When and where ?   

  • April 20-21 in Pleasanton, CA
  • April 26-27 iJersey City , NJ
  • May 3-4 in Austin, TX

Accountex UK

Hello CPAs and business owners in the UK! We look forward to seeing you at Accountex this year. Visit our Zoho team at booth 684 on May 10 and 11 at ExCel, London to discover how Zoho can transform your business finances. Don't miss the chance to meet us in person and learn everything about Zoho!

We're also excited to announce that Della Hudson, a chartered accountant, business owner, bestselling business author, and speaker, will be at the Zoho Booth on May 10th 2023, from 2 PM onwards. She'll be interacting with fellow CAs and business owners while giving away her award-winning book. Hudson offers a variety of online courses and coaching programs that help accountants and small business owners better understand their finances and grow their business by improving their accounting habits, marketing, and internal processes.

Zoho Books Roadshow - UAE

Join us for an evening of interactive sessions on the upcoming Corporate Tax (UAE CT) and get a chance to dive into the FTA-accredited accounting platform, Zoho Books. Register now to learn all about UAE CT, equip yourself with the most popular accounting software in the Middle East , and get all your questions answered by our experts.

When and where?

Dubai - May 4, 2023 - Register for free   

Zoho Books Roadshow - Saudi Arabia

The third wave of e-invoicing implementation was announced by ZATCA. We cast a light on everything e-invoicing and how you can transition to the new e-invoicing regulations effortlessly. This is a brilliant chance to network with experts, get your concerns addressed, and learn how Zoho Books is gearing up along with Saudi businesses for this next phase of e-invoicing.

When and where?

Feature spotlight

Custom functions

With Zoho Books, you can turn your functions into features by using Custom Functions. This means that you can develop automation capabilities for your business just by writing small pieces of code, saving you time and effort. Excited to learn more about custom functions? Take a look at our help document.

Note: To create a custom function in Zoho Books, you'll need to have the Professional or Premium plan.

What's new

At Zoho Books, we're always hustling to make our product even better for you. To stay up to date on our latest feature additions and enhancements, be sure to check out our Whats New portal.

Highlights

Zoho Books audit trail

We are pleased to share that Zoho Books's audit trail feature has recently been featured in the Times of India. This enables businesses to keep track of any changes made to their financial data, ensuring transparency and accuracy. According to the survey conducted by Zoho Books, 69% of respondents have reported a positive experience with the feature. Check out this link for the article.

In case you missed it

Zoho Finance Workshop 2023 - UK

We are thrilled to share that we recently launched the Zoho Finance workshop series. We started with the UK leg of the series in London and Birmingham on March 13th & 17th. The aim of the workshop was to provide our customers with a comprehensive understanding of our products from the basic setup and features, to advanced functionalities and customizations available in our finance products. We've put together some highlights from the events for you to enjoy.


 
The next sessions are in Singapore , India and Canada. Register and save your spot.
  • Singapore - May 10 -11 , 2023 at Concorde Hotel, Orchard Road, Singapore
  • Toronto - May 15 -16 , 2023 at Vantage Venues, King Street West, Toronto, ON, Canada
  • Montreal - May 18 - 19 , 2023 at Sofitel Montreal Golden Mile, Sherbrooke Street West, Montreal, Canada
  • India - Happening in 6 cities from May 15 - June 20, 2023

Making the switch: Migrating from QuickBooks (India) to Zoho Books

We recently hosted a webinar on the best practices to seamlessly migrate from QuickBooks to Zoho Books. The session was presented by CA Sanjeev Archak, a seasoned professional with years of experience in accounting and bookkeeping.

If you had missed it , you can watch the recorded session here .

Gear up your business for KSA e-invoicing

The ZAKAT, Tax, and Customs Authority (ZATCA) has mandated that VAT registered taxpayers (meeting the criteria) integrate their e-invoicing solutions with FATOORA starting October 1, 2023. Join our webinar where we will help you prepare for this and discuss the latest updates on e-invoicing.

Zoho Books MEA speaks English and Arabic, and so do our webinars. Check out the session recordings below:

English webinar                                       Arabic webinar

All you need to know about audit trail (India)

Attention all business owners! Starting April 1, 2023, it's mandatory for your accounting software to maintain an audit trail of every action your business carries out. This means the software needs to track everything you do, keep a log of any changes made to your accounts, and prevent you from disabling the feature.

Are you audit trail ready yet? Don't worry!

As always, Zoho Books has your back! Check out the recording of our recent webinar with CA Pritam Mahure to learn how Zoho Books can help you comply.

Customer corner

In this edition of the digest, we're excited to feature the experiences of Mr. Gaurav Nikam, Director of Digipeddle Technologies, and Mr. Kamal Patel, Founder of OptiBytes Digital, on their migration journey from QuickBooks to Zoho Books.



If you would like to have your business featured in this section or would like to share your Zoho Books journey with us, let us know in the comments, and we will get in touch with you!

PS: Follow us on LinkedIn, Twitter and Instagram, subscribe to our Youtube channel, and turn on notifications to stay updated!

Until next time!

Cheers,
Saranya GaneshMurthy
Customer Relations | Zoho Books

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