Tip #13: Create repetitive jobs automatically in Orchestly

Tip #13: Create repetitive jobs automatically in Orchestly

Automating repetitive tasks allows us to improve consistency in the services we provide and lets us focus on other important tasks. It also eliminates manual errors and leverages time to increase productivity.
Orchestly, in addition to workflow automation, allows us to create repetitive jobs automatically. This can be implemented using two different methods: 

Method 1: Create a new job when another job finishes

Blueprints in Orchestly can be used to create a new job when an existing job is completed.
User requirement: We use 2 different processes in Orchestly to interview candidates and onboard them to the organization. Can we automate job creation in employee onboarding process once a job in the interview process gets completed?
Solution: Yes. Orchestly can automatically create a new onboarding job at the end of the interview job. To configure this,
  • Navigate to the last transition of Employee Interview Blueprint.
  • Under After transitions, associate the ‘Create_Job’ custom function from the Function Gallery.
    • You can also write your own custom function to create a job.
  • Configure the custom function with details of the new onboarding job and publish the blueprint. 


Method 2: Create a new job when another job starts

Business Rules in Orchestly can be used to create a new job when another job starts.
User requirement: When a new employee onboarding job is created, can we create yet another new job in our Finance layout to start finance procedures for our employees?
Solution: Yes. Orchestly can automatically create a new finance job when an onboarding job is created. To configure this,
  • Navigate to Business Rules and create a new rule.
  • In the Rule Details section, select Onboarding Layout in the Layout dropdown and choose the execution condition as Creating a Job.
  • Under Criteria and Actions section, select All Jobs and associate ‘Create_Job’ custom function from the Function Gallery under Instant Actions.
    • You can configure specific criteria to trigger job creation here.
    • You can also write your own custom function to create a job.
  • Configure the custom function with details of the new finance job to be created and save the business rule.

Similarly, job creation can be automated while updating a job, updating a field, adding a comment, updating a comment, or performing any transition too.
Try this out and let us know your comments. If you have a similar requirement in your organization, leave a comment below or email us at support@orchestly.com.   
Visit our help center to get detailed insights into Orchestly’s features. Developers could also benefit from our API and Extension Development guides.   

    • Sticky Posts

    • Tip #21: Increase user engagement using dynamic email content and attachments in Orchestly

      Businesses often send out bulk emails like weekly newsletters, monthly event updates, promotional emails, surveys, beta access emails, product reviews, seasonal greetings, and so on. Even as the gist of these emails remain constant for all recipients, personalizations capture the audience’s attention and help brands connect with them.   Orchestly’s email templates allows you to draft and send dynamic emails with personalized content and attachments to internal and external users. Email templates
    • Tip #17: Stay informed of significant business impact using Orchestly

      With remote working becoming the new norm, leaders across sectors need to stay updated of their business performance in the market to aid business decisions. Instead of awaiting virtual meetings from sales and finance heads to put forth the business status, organization leaders can themselves dig into the system to keep an eye on their revenue generating customers or set up notifications to monitor major updates.   Orchestly recognizes such requirements and provides adaptable solutions for all business
    • Onboard faster with Orchestly's Tutorials

      We are actively rolling out new learning materials to assist our customers onboard at ease and automate their processes effortlessly. On that front, we recently launched Tutorials for Orchestly.   Tutorial is a step-by-step guide to help users familiarize the concepts of Orchestly and automate simple processes right from scratch. We’ve documented 3 such business processes viz. Order Manufacturing, Product Implementation, and Change Management.   We're looking forward to document more customer-centric
    • We’d love to hear your thoughts

      Orchestly has been successful in providing workflow automation solutions across different verticals for more than a year. We are constantly exploring new solutions for our customers in the form of new features and enhancements.    We value customer opinion
    • Work remote using Orchestly

      As the current global pandemic forces us in the confinement of our homes, businesses around the world are looking for ways to automate and track their everyday work. We, at Orchestly, have been effective in coordinating our releases even from scattered workspaces using our very own orchestration software.   Here's a sneak peek of how Orchestly helps our teams to plan, collaborate, and automate the processes. Product Manager's (PM) Blueprint  Purpose: To approve new features, prepare UX design, develop,

      Zoho SalesIQ Resources

            Zoho TeamInbox Resources

              Zoho DataPrep Resources

                  Zoho CRM Plus Resources

                    Zoho Books Resources

                      Zoho Subscriptions Resources

                        Zoho Desk Resources

                          Zoho Projects Resources

                            Zoho Sprints Resources

                              Qntrl Resources

                                Zoho Creator Resources

                                  Zoho WorkDrive Resources

                                      Zoho Campaigns Resources

                                        Zoho CRM Resources

                                                    Design. Discuss. Deliver.

                                                    Create visually engaging stories with Zoho Show.

                                                    Get Started Now

                                                      Zoho Show Resources

                                                        Zoho Writer Writer

                                                        Get Started. Write Away!

                                                        Writer is a powerful online word processor, designed for collaborative work.