Zoho CRM Community Digest

Zoho CRM Community Digest



Hello Everyone!

Here's a quick recap of first two weeks of October!

Product Updates:

Zoho CRM’s Android app just got a useful upgrade. You can now share records, upload your profile photo, and set meeting venue preferences with ease. The app also supports Zoho Survey integration, letting you create, send, and view surveys right from the mobile app. Plus, Blueprints are more flexible with optional fields and a handy "Save as Draft" option. These web-only features are now mobile-ready! Check out the post to explore!


Microsoft Teams Integration Lands in Zoho CRM Meetings
Microsoft Teams is now available as a meeting provider directly in Zoho CRM. Admins can enable it from the Preferences tab in the Meetings module without needing to visit the Marketplace. Once enabled, users simply authorize their account when prompted and can schedule Teams meetings like any other online meeting. This feature is available to all users across all DCs. For step-by-step instructions, check out the full post.


New Updates in Zoho CRM for Everyone
The Setup area in Zoho CRM for Everyone now opens with a new Setup homepage that neatly categorizes all configuration options in one place. The experience is cleaner and faster homepage, with an improved inline search, and a “Frequently Used” section that highlights your top five most accessed setup features. The menu also remembers which sections you expand or collapse, making it easier to navigate the items you use most. These updates are now live for all CRM for Everyone users on the NextGen UI. Dive into the full post for a complete walkthrough.


ZRC Now in
Widgets and Client Scripts
ZRC (Zoho Request Client) is a built-in SDK that simplifies API calls in Zoho CRM, handling CRM APIs, connection requests, and public APIs with a single, consistent syntax and no setup required. With ZRC now available in Widgets and Client Scripts, developers can streamline integrations, build richer experiences, and automate tasks effortlessly. Check out the Widgets post for SDK v1.5 upgrades and multi-page navigation, and the Client Script post to see ZRC in action for real-time CRM data and automation.


Dev's Corner:



Check “Last Contacted” in Hours: Using Datecomp and Client Script in Zoho CRM
@Dexter wanted to stop duplicate client emails by checking whether the last automated communication was sent within the past two hours. @Ishwarya SG provided the correct formula using Datecomp(Now(), ${Lead.Date/Time 3}) > 120, which compares the current time to the custom Last Auto Communication timestamp. When @Dexter asked how to reference the linked Contact’s timestamp, @Ishwarya explained that formula fields cannot pull data from lookup modules. Instead, she recommended using a script to fetch the Contact record, compare timestamps,  and update a checkbox on the deal record. This post is useful for anyone looking to avoid sending repetitive emails to clients.


Auto-Fill User Details from a Lookup with a Clean Deluge Script
@Catherine needed a way to copy a Project Lead’s name and email from a User lookup into plain text fields, since Marketing Automation doesn’t sync lookup data. @Bhoomi provided a working Deluge Function that fetches the selected user, extracts their full name and email, and updates the record. Catherine then refined the function, added detailed debug logs, and shared the final working version so others can reuse it. If you’ve ever needed to pull lookup field data into text fields for sync or reporting, this post is a great reference.


Auto-Linking Leads and Custom Records by Phone
@Annya wanted the records from Leads and a custom module to auto-link whenever phone numbers matched, despite differing formats. The community recommended standardizing numbers with Zoho's Parse Phone Number , then using Deluge scripts to update lookup fields on create or edit. With guidance from @Bhoomi, @Ishwarya and @Rodger, Annya normalized numbers, refined the logic, and confirmed the automation works reliably. This post is a great reference for anyone needing to link records by phone in Zoho CRM.


Kaizen:


Top Questions Answered in Kaizen - 209
This Kaizen post covers the community's top Client Script questions, from repeated validation code and IDE enhancements to third-party API access, UI control limitations, and upcoming event support. It highlights updates like multi-picklist triggers, subform events, and triggering Blueprint transitions from Canvas pages. The post also explains when to use validation rules, layout rules, Functions, or Client Script. Check out the full post for examples, timelines, and detailed guidance.


Build Full Event Systems: Kaizen #210 Explores ZDK CLI in Action
This Kaizen post shows how to build a complete, reusable Event Management System using ZDK CLI, including custom modules, relationships, fields, and roles, all managed as JSON for version-controlled deployment. Through a real scenario for a partner hosting multi-vendor conferences, it demonstrates how ZDK CLI streamlines metadata creation, lookup configuration, and sandbox pushes using specific commands. The result is a fully reusable CRM system built with modern engineering practices rather than  manual clicks. Want the full step-by-step breakdown with code? Check out the full post.


And that’s a wrap for this fortnight’s Zoho CRM Community Digest. Caught something cool we missed? Or have a favorite from this edition? 

Drop it in the comments! We’d love to hear from you. We’ll be back in two weeks with more updates and community gems.

Until then, stay tuned!

    Access your files securely from anywhere








                            Zoho Developer Community




                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                  • Ask the Experts



                                                            • Sticky Posts

                                                            • How to reach the official Zoho Support channels and avoid fake ones.

                                                              Dear Customers, Thanks a lot for choosing Zoho! Our applications are built to help achieve your day-to-day business goals. We are committed to engaging with you, to understand and develop solutions that enhance your productivity.  We are happy and ready to help you use our services effectively. Understanding and avoiding fake support Just like using popular bank names and financial applications for phishing purposes, using Zoho and claiming to be providing Zoho Support or services with false numbers
                                                            • Function #35: Close all tasks associated with a lead and create a new task.

                                                              Welcome back everyone! Last week, we learnt how to close all tasks of a deal depending upon the deal stage. This week, let's look at a custom function that lets you close all of the tasks associated with a lead while simultaneously creating a new task, like when you need to halt all progress towards a lead while the lead is not available at the moment but create a reminder task. Business scenario: The success of a company, in one way or another, is determined by the leads it gets. Each lead is just
                                                            • Zoho CRM Webinar - Redesigning Daily User Experiences with Canvas

                                                              <br> Your users across roles use the CRM for day-to-day tasks that are necessary. Whether they perform their tasks on time, the right way, or at all depends on a lot of factors, including User Experience. Many businesses struggle with rigid layouts,
                                                            • Join us at the Canada ZUG Meetup: What’s New in Zoho CRM

                                                              Hello Zoho Community! Start your year with fresh insights into Zoho CRM’s latest updates and tools. Whether you're a CRM beginner or a experienced user, this meetup is crafted to help you optimise your processes and leverage new features. Explore practical
                                                            • CRM Hack #2: Automate sending of birthday greetings to your customers.

                                                                Hello everyone! What sets you apart as a sales person is your ability to add that personal touch to your business relationship with your customers. Sending a gift on a special day, or leaving a note wishing them on their birthdays, are small, yet significant actions that show your customers that you care. And these are actions done without any expectations :) You must be engaging with a lot of customers and it is highly unlikely that they all are your friends on Facebook or some social channel,


                                                            Manage your brands on social media



                                                                  Zoho TeamInbox Resources



                                                                      Zoho CRM Plus Resources

                                                                        Zoho Books Resources


                                                                          Zoho Subscriptions Resources

                                                                            Zoho Projects Resources


                                                                              Zoho Sprints Resources


                                                                                Qntrl Resources


                                                                                  Zoho Creator Resources



                                                                                      Zoho CRM Resources

                                                                                      • CRM Community Learning Series

                                                                                        CRM Community Learning Series


                                                                                      • Kaizen

                                                                                        Kaizen

                                                                                      • Functions

                                                                                        Functions

                                                                                      • Meetups

                                                                                        Meetups

                                                                                      • Kbase

                                                                                        Kbase

                                                                                      • Resources

                                                                                        Resources

                                                                                      • Digest

                                                                                        Digest

                                                                                      • CRM Marketplace

                                                                                        CRM Marketplace

                                                                                      • MVP Corner

                                                                                        MVP Corner







                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now


                                                                                            Zoho Show Resources

                                                                                              Zoho Writer

                                                                                              Get Started. Write Away!

                                                                                              Writer is a powerful online word processor, designed for collaborative work.

                                                                                                Zoho CRM コンテンツ




                                                                                                  Nederlandse Hulpbronnen


                                                                                                      ご検討中の方







                                                                                                              • Recent Topics

                                                                                                              • How to integrate Zoho Forms with Zoho CRM on Standard Plan

                                                                                                                Hello Zoho Support Team, I am using the Standard Zoho Forms plan (USD 30/user) and I would like to integrate Zoho Forms with Zoho CRM so that certain fields in my forms can be automatically prefilled using data from Deals in CRM. Specifically, I want
                                                                                                              • Export PDF File Name

                                                                                                                Is it possible to change the default Zoho .pdf naming scheme for inventory items like quotations? Would like to use the the Subject as the default quote name. Is this possible?
                                                                                                              • How to change the from address from 'no reply' for an email template in CRM

                                                                                                                Hi, We have our CRM set up with the from field as sales@XXX. I have just created a series of email templates and sent a test and they are sending from noreply@zoho I have tried searching for how to change the email template but don't have the options
                                                                                                              • Zoho CRM Client Script - SetCriteria in lookup Field

                                                                                                                Hello All One More Zoho CRM Client Script Tips & Trick. Now you can Set the Criteria on Your lookup in zoho CRM, It Comes With a Create Page, Edit Page, and Details Page (Standard). Example:- We have a Room Module that includes Room Name, Status, Campus,
                                                                                                              • Kaizen #71 - Client Script ZDKs for Detail (Canvas) Page

                                                                                                                Hello everyone! Welcome back to another interesting Kaizen post. In this post, we can discuss Client Script ZDKs support for Detail (Canvas) Page. What is Detail (Canvas) Page? A Detail(Canvas) Page allows you to customize the record detail page to your
                                                                                                              • Zoho Reports Duplicating Entries

                                                                                                                I have a custom costing tab with a table where we entre invoices. These are under a Heading (PO Subject) and notes added in the form with different line items. In the reports, I have organised the report to group per PO Subject, with the total of the
                                                                                                              • Validation Rule Not Working for Mandatory Field in Zoho Blueprint

                                                                                                                As a Zoho user, we created a validation rule for a specific field. However, we noticed that when we made the same field mandatory within a Blueprint, the validation rule we defined did not work. When we reported this issue to Zoho Support, they stated
                                                                                                              • Notes Issues

                                                                                                                Been having issues with Notes in the CRM. Yesterday it wasn't showing the notes, but it got resolved after a few minutes., Now I have been having a hard time saving notes the whole day. Notes can't be saved by the save button. it's grayed out or not grayed
                                                                                                              • Export from Contacts module to Products module in Zoho CRM

                                                                                                                Good afternoon, I would like to send a number of contact info from the Contacts module into the customized module (tickets to an event) in one operation. I have selected several contacts in the Contact module (people who I have labelled as people I want
                                                                                                              • Can’t receive emailI c

                                                                                                                I have generated a basic for but when I submit it I don’t get a email, I’ve been in the settings and tested me email, all appears correct, can you please help me
                                                                                                              • Data Capture for Historical Activity (Especially One Lead Downloading Variois reports without Overwriting the info)

                                                                                                                Is there a better way in Zoho CRM to capture and archive a lead’s historical activity—specifically whenever they download reports—so that the data is stored without being overwritten?”
                                                                                                              • Client Script - Updating Field Value in Detail Page of a Lead

                                                                                                                Hello, I'm trying to use Client Script To enrich some data of the Lead when one of my User fill the "City" field in the detail page of the Lead. This is my Script: log (value); var response = ZDK.Apps.CRM.Functions.execute("getInfoCitta", { "nomeCitta":
                                                                                                              • Auto shapes in Zoho sheet.

                                                                                                                Does Zoho sheet supports inserting auto shapes (rectangle, circle...). I did not see any option to do so.  If its not supported currently, is there any plans on bring in this features. Any timelines ?
                                                                                                              • How to get the call recording external ID via desk API

                                                                                                                I have enabled phonbridge integration with Zoom Call. I am trying to access the call recording in Zoom by calling Zoom API. I have built a Desk workflow to trigger on a new call, to call a custom function. when calling the API, the response doesn't contain
                                                                                                              • Can't View Project Names in Mobile App

                                                                                                                I can't view project names on PO's in the app, nor can I add that as a viewable PDF field in inventory on the computer. I've attached screenshots showing that in the mobile version whether you are on the PO, editing the PO, or viewing the PO line items,
                                                                                                              • Notebook

                                                                                                                I have purchased the monthly pro subscription of Notebook. But it does not support my XP-Pen to write something in it. So it is not useful to me. Hence I am requesting you to help me to discontinue this subscription.
                                                                                                              • Domain Mapping & Image Publishing Issues on Zoho Sites

                                                                                                                Hello, I am facing two issues with my Zoho Sites account: 1. Images not visible after publishing. 2. Domain mapping error: "Domain already exists". I am a paid customer. Please connect me with Live Chat Support or Zoho Assist so I can show my issue
                                                                                                              • Prevent duplicate with custom fields?

                                                                                                                I was wondering something about custom field/custom modules in Zoho Desk. For some reason you can make a custom field mandatory but not unique? For example, if I create a custom module to manage equipment and renewal and make a field serial number no
                                                                                                              • Generate leads from instagram

                                                                                                                hello i have question. If connect instagram using zoho social, it is possible to get lead from instagram? example if someone send me direct message or comment on my post and then they generate to lead
                                                                                                              • Where is the desktop app for Zoho Projects???

                                                                                                                As a project manager, I need a desktop app for the projects I manage. Yes, there's the web app, which is AWESOME for cross browser and platform compatibility... but I need a real desktop app for Projects that allow me to enter offline information where
                                                                                                              • How to Automate Monthly PDF Reports with Filters in Zoho Creator

                                                                                                                Hi everyone, I’m trying to build an automated monthly reporting process in Zoho Creator and would appreciate suggestions or best practices from anyone who has done something similar. What I’m trying to do: I have a form called New_Customer with fields
                                                                                                              • Feedback: Streamlining Note Management in Zoho Notebook

                                                                                                                Dear Team/Support, I would like to share some feedback regarding the note management system that could help improve usability and accessibility for users like myself. Notebook 1 (screenshot attached): Currently, the system does not allow selecting and
                                                                                                              • showing Limit exceeded

                                                                                                                Good afternoon...trust you're good. I've been having issues working with but it's not responding. it's showing Limit exceeded, sorry it seems like too many people are working on the sheet right now please try again later. meanwhile no one is working on
                                                                                                              • Upload API

                                                                                                                I'm trying to use the Upload API to upload some images and attach them to comments (https://desk.zoho.com/DeskAPIDocument#Uploads#Uploads_Uploadfile) - however I can only ever get a 401 or bad request back. I'm using an OAuth token with the Desk.tickets.ALL
                                                                                                              • Losing description after merging tickets

                                                                                                                Hello, We merge tickets when they are about the same topic from the same client. It happens sometimes. We recently noticed that after the merger only the description from the master ticket is left in a thread. And the slave-ticket description is erased.
                                                                                                              • update linked contacts when update happens in account

                                                                                                                Hi, I have a custom field called Licence in the Accounts module. When someone buys a licence, I’d like to update a custom field in the related Contacts. How can I achieve this? I noticed that workflows triggered on Accounts only allow me to update fields
                                                                                                              • Problem Management Module

                                                                                                                I am looking for a Problem Management module within Zoho Desk. I saw in some training videos that this is available, and some even provided an annual price for it. I want an official confirmation on whether this is indeed available. This is not a particularly
                                                                                                              • Unable to explore desk.zoho.com

                                                                                                                Greetings, I have an account with zoho which already has a survey subscription. I would like to explore desk.zoho.com, but when I visit it while logged in (https://desk.zoho.com/agent?action=CreatePortal) I just get a blank page. I have tried different
                                                                                                              • Offline support for mobile app

                                                                                                                Accessing your files and folders from your mobile devices is now quicker and simpler, thanks to the power of offline support. Whether on an Android or iOS device, you can use the Offline function to save files and folders, so you can review them even
                                                                                                              • Zoho Desk KB article embedded on another site.

                                                                                                                We embed KB articles from Zoho Desk on another site (our application). When opening the article in a new tab, there is no issue, but if we choose lightbox, we are getting an error "To protect your security, help.ourdomain.com will not allow Firefox to
                                                                                                              • List of packaged components and if they are upgradable

                                                                                                                Hello, In reference to the article Components and Packaging in Zoho Vertical Studio, can you provide an overview of what these are. Can you also please provide a list of of components that are considered Packaged and also whether they are Upgradable?
                                                                                                              • Does Attari Messaging app have Bot option and APIB

                                                                                                                Hi, Does Attari also have Bot and API as we use in WhatsApp??
                                                                                                              • How to add application logo

                                                                                                                I'm creating an application which i do not want it to show my organization logo so i have changed the setting but i cannot find where to upload/select the logo i wish to use for my application. I have seen something online about using Deluge and writing
                                                                                                              • Change of Blog Author

                                                                                                                Hi, I am creating the blog post on behalf of my colleague. When I publish the post, it is showing my name as author of the post which is not intended and needs to be changed to my colleague's name. How can I change the name of the author in the blogs?? Thanks, Ramanan
                                                                                                              • Details & Limitations of the Free Forever Plan

                                                                                                                I cannot find any comparison/details about the Free Forever Plan. Can you please publish details of what are its limitations?
                                                                                                              • how to differentiate if whatsapp comes from certain landing page?

                                                                                                                I create a Zobot in SalesIQ to create a Whatsapp bot to capture the lead. I have 2 landing pages, one is SEO optimized and the other want is optimized for leads comes from Google Ads. I want to know from which landing page this lead came through WhatsApp
                                                                                                              • How to record company set up fees?

                                                                                                                Hi all, We are starting out our company in Australia and would appreciate any help with setting up Books accounts. We paid an accountant to do company registration, TFN, company constitution, etc. I heard these all can be recorded as Incorporation Costs, which is an intangible asset account, and amortised over 5 years. Is this the correct way to do it under the current Australian tax regulations? How and when exactly should I record the initial entry and each year's amortasation in Books? Generally
                                                                                                              • Show Payment terms in Estimates

                                                                                                                Hi,  we are trying to set up that estimates automatically relates payment terms for the payment terms we introduced on Edit contact (Field Payment terms).  How can it be done? Our aim is to avoid problems on payment terms introduced and do not need to introduce it manually on each client (for the moment we are introducing this information on Terms and Conditions.  Kind Regards, 
                                                                                                              • When dispatched to crew, assigning lead missing

                                                                                                                Hello, For the past two or three weeks, whenever an officer assigns Service Appointment to a team, the lead person is missing from the assigned service list. Therefore, we have to reschedule the SA and then the lead person becomes visible in the assigned
                                                                                                              • I want to transfer the project created in this account to another account

                                                                                                                Dear Sir I want to transfer the project created in one account to another account
                                                                                                              • Next Page