2. Feature availability

3. Overview

4. Usecase

Consider a clubhouse management scenario in an apartment complex, where residents can book amenities such as a badminton court, indoor stadium, gym, library, and swimming pool. These amenities are referred to as "resources" in Zoho Bookings. For example, you can list resources like "Badminton Court 1," "Gym Equipment Area," or "Swimming Pool" for booking by assigning them to the relevant event types. To avoid double-booking and manage high demand, the clubhouse needs an efficient system to ensure availability.

With Zoho Bookings, resources can be easily added and managed. When a resident visits the clubhouse's booking URL, they can select an event type and choose the specific resource they want. Once a resident makes a reservation, notifications will be sent to both the resident and the assigned staff, based on the configuration for that event type. This feature allows for efficient resource management, prevents double-booking, and keeps schedules organized for both residents and staff.

5. Steps to add a resource in Zoho Bookings

1. Click the Admin Center icon  in the top-right corner of the Bookings menu bar. 
   
2. Select Resources under Modules. This will list out all the resources.
   
   
   
   
3. You can proceed with one of the following options:

• If you are adding a resource for the first time, click the Add Resource button in the center of the page.
  
• If you have already created resources, click the Add Resource button in the top-right corner to add the resource to your workspace. A pop-up window will appear.
  
  

4. Enter the following information in the Add Resource pop up.
   

• Name - Name of the resource. This field supports between 2 and 50 characters.
• Assign Workspaces - You can assign the resources to the required workspaces by clicking on the dropdown.
  
  
  
  
• Description - You can include detailed information related to the resource.
  
  

5. Click Add. A new resource will be added. 
   
   
   
   You will be redirected to the Resources section, where the newly created resource will be listed. Resources can be assigned to the eventtypes and made available for booking.

6. Points to note

1. When a resource is booked, there is no fixed booking limit. Instead, customers are charged based on the duration of their booking, which may lead to extended usage without preset time constraints. For example, if the rate is $1 per hour, customers can book the resource for any duration (e.g., 20 hours) and will be charged accordingly (e.g., $20).