Add resources- Zoho Bookings Help

Adding resources

This page is applicable for Bookings 2.0 version only. To view the equivalent Bookings 1.0 version, please check this page.
QuoteResources are physical assets that can be booked or rented for a specific duration. They represent bookable assets that can be assigned to event types, allowing customers to reserve them for a selected date and time. You can use resources when customers need to reserve items such as rooms, venues, equipments, vehicles, or other rentable assets.

1. How resources work

Resources are physical properties that allow customers to book them based on availability and time-based pricing. This is ideal for businesses that charge for resources, helping to schedule and manage them efficiently. In Zoho Bookings, resource booking allows you to manage and schedule physical assets or any other rentable items. You can add these as resources, assign them to the required event type (to be able to offer the resource as a service), and let customers book them based on their availability. Once the resource booking appointment is created, Notifications will be sent to the customer and assigned user based on the configuration for the selected event type. 
Example: An apartment clubhouse offers facilities such as a badminton court, swimming pool, and indoor stadium for residents to reserve. These facilities can be added as resources and assigned to the relevant event types. Residents can then select and book the required facility based on availability, while Zoho Bookings automatically prevents overlapping reservations and keeps all stakeholders informed through notifications.

Who can access this feature?

Available on

Premuim plan

Super admin and admins

Can add, edit, and delete resources

Workspace admins

Can add, edit, and delete the resources assigned to their workspace

Managers

 Can view the resources assigned to their workspace

Staff

 Will not have access to this feature 

2. Steps to add a resource in Zoho Bookings

  1. Click the Admin Center icon  in the top-right corner of the Bookings menu bar. 
  2. Select Resources under Modules. This will list out all the resources.



  3. You can proceed with one of the following options:
  • If you are adding a resource for the first time, click the Add Resource button in the center of the page.
  • If you have already created resources, click the Add Resource button in the top-right corner to add the resource to your workspace. A pop-up window will appear.


  1. Enter the following information in the Add Resource pop up.
  • Name - Name of the resource. This field supports between 2 and 50 characters.
  • Assign Workspaces - You can assign the resources to the required workspaces by clicking on the dropdown.



  • Description - You can include detailed information related to the resource.

  1. Click Add. A new resource will be added. 



    You will be redirected to the Resources section, where the newly created resource will be listed. Resources can be assigned to the eventtypes and made available for booking.

Points to note
  1. When a resource is booked, there is no fixed booking limit. Instead, customers are charged based on the duration of their booking, which may lead to extended usage without preset time constraints. For example, if the rate is $1 per hour, customers can book the resource for any duration (e.g., 20 hours) and will be charged accordingly (e.g., $20).
  2. Under Custom Labels, you can rename Resources to any term that fits your setup (for example, Rooms, Equipment, or Facilities). This customized label will appear across all relevant sections in your Bookings account for a consistent experience.
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