Check-in and Check-out & Facial Recognition preferences
What can be configured in check-in and check-out configuration?
You can specify the sources for check-in and check-out, enable tracking of check-in and check-out locations, facial recognition, and adjust preferences for viewing and editing attendance entries. Additionally, you can set up reminders for check-in and check-out for employees, enable notifications for managers if their reportees haven't checked in, and enable or disable employee attendance prediction.
Watch our help video on Check-in and Check-out restrictions:
To configure Check-in and Check-out and facial recognition preferences navigate to Settings > Attendance > Configuration > Check in and Check out
Default access permissions
Allow check-ins and check-outs from: Select the options through which you want your employees to be able to check-in and check-out (Web, Mobile, or both).
Zoho People captures location data from browsers for web-based check-ins. However, if the browser's location data is altered by users, the actual location data captured during check-in and check-out may become inaccurate. To ensure accurate location tracking, it is recommended to use the Zoho People mobile app, as it provides more reliable location data through the device's GPS.
Make location sharing mandatory during check-in and check-out: Enabling this option allows employees to check-in or check-out only after they allow access to their location (Web, Mobile, or both).
Regarding location tracking in web:
> When the accuracy returned by the browser is below 1000 meters, the location shown is based on the available longitude and latitude.
> When the accuracy returned by the browser is between 1000 and 3000 meters, the location shown is based on the available latitude and longitude, along with the current accuracy level.
> When the accuracy returned by the browser is above 3000 meters, the location shown is based on the IP address, along with the current accuracy level.
> When a location couldn't be captured, the location shown is based on IP address.
> When the accuracy returned by the browser is below 1000 meters, the location shown is based on the available longitude and latitude.
> When the accuracy returned by the browser is between 1000 and 3000 meters, the location shown is based on the available latitude and longitude, along with the current accuracy level.
> When the accuracy returned by the browser is above 3000 meters, the location shown is based on the IP address, along with the current accuracy level.
> When a location couldn't be captured, the location shown is based on IP address.
Other options available here:
Track and show check-in and check-out location: Enable this option to track and display employees check-in and check-out location.
Show all check-in and check-out entries: Enable this option to track and display employee's all check-in and check-out times. If this option is disabled, only the first check-in and last check-out time will be displayed.
Restrict check-out to the same source used for check-in: Enable this option to ensure employees check out using the same source they used for check-in (Web, Mobile App, Biometric, or Kiosk). For example, if an employee checks in using the Mobile App, they must also check out using the Mobile App. This prevents mismatched entries and ensures accurate attendance records.
Restrict check-in and check-out entries made through iOS assistant: This security feature prevents attendance check-in and check-out commands from iOS assistants.
Show current in/out attendance status: Enable this option to display whether employees are checked-in or Checked-out during their work shift. The possible displayed statuses are In, out, Office-In, Remote-In, or Yet to Check-in. This information will be displayed in the employees' profile view.
Show early/late information for check-in and check-out entries: Enable this option to display whether employees are checked in or checked out early or late on their work shift. This information will be displayed in the employees' Attendance Summary tab.
Facial recognition
The facial recognition feature in Zoho People is used to capture user images to validate user identity and confirm employee presence. The image captured will be automatically face-matched with the already-stored Zoho People profile photo using AI before a check-in or check-out action is performed.
Facial recognition can work together with Zoho People Kiosk feature
Here are the associated options:
Capture and save photos during check-in and check-out:
To capture and save photos without face-matching verification, check the corresponding options for web and mobile.
Capture and verify photos during check-in and check-out:
To verify the image by face-matching with the profile image stored in Zoho People, check the corresponding options for web and mobile.
Which devices can facial recognition feature be used with?
CAUTION
We recommend using a anti-spoofing, depth sensing mobile device for secure facial recognition. List of devices supported are given below.
We recommend using a anti-spoofing, depth sensing mobile device for secure facial recognition. List of devices supported are given below.
Facial recognition can be performed on any computer or laptop with internet access and a functional camera, provided the browser has camera permissions enabled.
Most modern iOS and Android mobile devices with cameras are also supported.
For enhanced security, we recommend using devices that support anti-spoofing features such as depth sensing and liveness detection.
| Device | Year Released | TrueDepth Camera Location |
|---|---|---|
| iPhone X | 2017 | Front |
| iPhone XR | 2018 | Front |
| iPhone XS / XS Max | 2018 | Front |
| iPhone 11 / 11 Pro / 11 Pro Max | 2019 | Front |
| iPhone 12 / 12 Mini / 12 Pro / 12 Pro Max | 2020 | Front |
| iPhone 13 / 13 Mini / 13 Pro / 13 Pro Max | 2021 | Front |
| iPhone 14 / 14 Plus / 14 Pro / 14 Pro Max | 2022 | Front |
| iPhone 15 / 15 Plus / 15 Pro / 15 Pro Max | 2023 | Front |
| iPad Pro 11″ (All models) | 2018–2024 | Front |
| iPad Pro 12.9″ (3rd Gen and newer) | 2018–2022 | Front |
| iPad Pro 13″ (M4) | 2024 | Front |
| iPad Pro 11″ (M4) | 2024 | Front |
Permission to view and edit entries
Select the appropriate permissions above for viewing and editing attendance entries. Include notifications to be sent to specific users or reporting managers, if needed.
Check-in / check-out reminders
Set up reminders to notify employees to check-in and check-out based on their work shift hours. You can also customize the reminder emails to your preference.
Late Check-in, Early Check-out, and Missed Attendance Alerts
Enable the required notifications to alert the reporting manager if their reportees check in late, check out early, or fail to check in based on their shift schedule.
For every late check-in: The reporting manager will receive an instant notification.
For early check-outs: A notification will be sent to the reporting manager at the end of the shift, listing all employees who checked out early.
For missed check-ins: A notification will be sent at the configured time, listing all employees who have not checked in.
To customize Email Template to your organizational preference, click Customize Email Template
Check-in and Check-out time predictions
This feature displays each employee's predicted check-in and check-out times based on their work shifts. Their usual check-in and check-out time are displayed in their profile view, helping you anticipate their availability on their workday. The predictions are calculated from their last two months of attendance data.
Enable the setting to display predictions and set permissions on who can view the predictions.
Upon enabling the setting, all employees can view their own usual check-in or check-out time.
Enable permissions based on your organizational preferences:
- Reporting Manager - Can view the usual check-in and check-out times of their direct and all reportees.
- Department Members - Can view the usual check-in and check-out times of other members within their department.
- All Employees - Can view the usual check-in and check-out times of all employees across the entire organization.
If there are insufficient attendance data for an employee, predictions will not be displayed.
View predictions
To view an employee's usual check in and check out time:
- Search for an employee using the global search on the home page.
- Navigate to Attendance > Team > Reportees to view all of your reportees data.
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