Kaizen #86 - PHP SDK [Part III]

Kaizen #86 - PHP SDK [Part III]

Hey there!
Welcome back to yet another insightful post in our Kaizen series!

In this post, we will continue the journey of PHP SDK sample codes for Record Operations from last week. Let us delve into a new set of use-cases and expand your horizons with additional examples in the Record and Send Mail Operations. 

1. Subforms

To add subform details of a record during a record create/update, use the following format.

$subformVar = new Record();
$subformVar->addKeyValue("Subform_Field_API_Name", "FieldValue");
$record->addKeyValue("Subform_API_Name", [$subformVar]);

Repeat the second line of the above code to add as many fields as you have in your subform layout. To add multiple subform records, you will have to map the fields within a new object for each subform record. 

Here is a sample code to update the details of a custom subform in Contacts. 

<?php

use com\zoho\crm\api\HeaderMap;
use com\zoho\crm\api\record\BodyWrapper;
use com\zoho\crm\api\record\RecordOperations;
use com\zoho\crm\api\record\Contacts;
use com\zoho\crm\api\util\Choice;
use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class UpdateRecord
{
   public static function initialize()        
   {
 // add initialisation code
 // refer to the previous post for details and examples 
   }

public static function updateRecord1(string $moduleAPIName, string $recordId)
    {
        $recordOperations = new RecordOperations();

        $request = new BodyWrapper();

        $record = new Record();
        $record->addFieldValue(Contacts::LastName(), "Boyle");
        $subformRec1 = new Record();
        $subformRec1->addKeyValue("Language_Proficiency", new Choice("English"));
        $subformRec1->addKeyValue("Personal_Email", "patricia.boyle@zylker.com");
        $subformRec1->addKeyValue("Secondary_Phone", "9876543210");
        $record->addKeyValue("Proficiency_and_Others", [$subformRec1]);
        $request->setData([$record]);
        $headerInstance = new HeaderMap();
        $response = $recordOperations->updateRecord($recordId, $moduleAPIName, $request, $headerInstance);
 //Add your code to handle the response received in $response
 // For more details, see here.
    }
}

UpdateRecord::initialize();
$moduleAPIName = "Contacts";
$recordId = "5545974000002858001";
UpdateRecord::updateRecord1($moduleAPIName, $recordId);
?>

2. Line Items and Line Taxes in Inventory Modules

2.1 Product Line Items and Product Line Taxes

To add or update product line items and their product line taxes in the Inventory module, use the following format.

$lineItemVar = new Record();
$lineItemProductVar = new LineItemProduct();
$lineItemProductVar->setId("product_id");
$lineItemVar->addKeyValue("Product_Name", $lineItemProductVar);
$lineItemVar->addKeyValue("Quantity", Value);
$lineItemVar->addKeyValue("ListPrice", Value);
$lineItemVar->addKeyValue("Discount", Value);
$productLineTaxVar = new LineTax();
$productLineTaxVar->setName("Tax_Name");
$productLineTaxVar->setPercentage(Value);
$lineItemVar->addKeyValue('Line_Tax',  [$productLineTaxVar]);

Repeat this code to add multiple products to the inventory record.
Note that when you update any one of the line items in the inventory records, the remaining line items will become null and have to be re-added to the list. 

2.2 Inventory Record Line Taxes

To add line taxes to an inventory record, use the following format.

$lineTaxVar = new LineTax();
$lineTaxVar->setName("Tax_Name");
$lineTaxVar->setPercentage(Value);
$record->addKeyValue('$line_tax', [$lineTaxVar]);

The 'line_tax' represents the tax amount specific to each line item. Whereas, the '$line_tax' represents the tax applied to the overall products in the line item list.

Following is a sample code to create a record in the Quotes module.

<?php

use com\zoho\crm\api\HeaderMap;
use com\zoho\crm\api\record\BodyWrapper;
use com\zoho\crm\api\record\LineTax;
use com\zoho\crm\api\record\LineItemProduct;
use com\zoho\crm\api\record\RecordOperations;
use com\zoho\crm\api\record\{Accounts, Contacts, Quotes, Deals};
use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class CreateRecords
{
    public static function initialize()
    {
 // add initialisation code
 // refer to the previous post for details and examples 
   }

   public static function createRecords(string $moduleAPIName)
    {
        $recordOperations = new RecordOperations();
        $bodyWrapper = new BodyWrapper();
        $record = new Record();
        $record->addFieldValue(Quotes::Subject(), "Quote No 1");
        $AccountName = new Record();
        $AccountName->addFieldValue(Accounts::id(), "55459742858119");
        $record->addFieldValue(Quotes::AccountName(), $AccountName);
        $dealName = new Record();
        $dealName->addFieldValue(Deals::id(), "55459742858125");
        $record->addFieldValue(Quotes::DealName(), $dealName);
        $contactName = new Record();
        $contactName->addFieldValue(Contacts::id(), "55459742858122");
        $record->addFieldValue(Quotes::ContactName(), $contactName);

         //product 1
        $inventoryLineItem1 = new Record();
        $lineItemProduct1 = new LineItemProduct();
        $lineItemProduct1->setId("55459742897004");
        $inventoryLineItem1->addKeyValue("Product_Name", $lineItemProduct1);
        $inventoryLineItem1->addKeyValue("Quantity", 2.0);
        $inventoryLineItem1->addKeyValue("ListPrice", 150.0);
        $inventoryLineItem1->addKeyValue("Discount", "5%");
        $productLineTax = new LineTax();
        $productLineTax->setName("Sales Tax");
        $productLineTax->setPercentage(2.0);
        $inventoryLineItem1->addKeyValue('Line_Tax', [$productLineTax]);

         //product 2
        $inventoryLineItem2 = new Record();
        $lineItemProduct2 = new LineItemProduct();
        $lineItemProduct2->setId("55459742897009");
        $inventoryLineItem2->addKeyValue("Product_Name", $lineItemProduct2);
        $inventoryLineItem2->addKeyValue("Quantity", 1.0);
        $inventoryLineItem2->addKeyValue("ListPrice", 100.0);
        $inventoryLineItem2->addKeyValue("Discount", "3%");
        $productLineTax1 = new LineTax();
        $productLineTax1->setName("Sales Tax");
        $productLineTax1->setPercentage(2.0);
        $productLineTax2 = new LineTax();
        $productLineTax2->setName("Vat");
        $productLineTax2->setPercentage(4.0);
        $inventoryLineItem2->addKeyValue('Line_Tax', [$productLineTax1, $productLineTax2]);
        $record->addKeyValue("Quoted_Items", [$inventoryLineItem1, $inventoryLineItem2]);

         //line taxes
        $lineTax1 = new LineTax();
        $lineTax1->setName("Sales Tax");
        $lineTax1->setPercentage(2.0);
        $lineTax2 = new LineTax();
        $lineTax2->setName("Vat");
        $lineTax2->setPercentage(2.0);
        $record->addKeyValue('$line_tax', [$lineTax1, $lineTax2]);

        $bodyWrapper->setData([$record]);
        $headerInstance = new HeaderMap();
        $response = $recordOperations->createRecords($moduleAPIName, $bodyWrapper, $headerInstance);
 //Add your code to handle the response received in $response
 // For more details, see here.
    }
}

CreateRecords::initialize();
$moduleAPIName = "Quotes";
CreateRecords::createRecords($moduleAPIName);
?>

3. Events and Tasks Module Operations

3.1 Add and Update Participants in Events

There are two methods to add participants to an event. In the first method, use the record ID of the contact, lead or user. 

$participantVar = new Participants();
$participantVar->addKeyValue("participant", "record_id");
$participantVar->addKeyValue("type", "record_module");
$record->addFieldValue(Events::Participants(), [$participantVar]);

In the second method, mention the participant's email ID with the type key specified as email

$participantVar = new Participants();
$participantVar->setParticipant("name@domain.com");
$participantVar->setType("email");
$record->addFieldValue(Events::Participants(), [$participantVar]);

In the above code snippet, setParticipant() is a method used to assign a new value to the participant field. 

3.2 Reminder in Events

To create/update reminders for any event, use the following format. 

$reminderVar = date_create("YYYY-MM-DDThh:mm:ss.sssZ", new \DateTimeZone(date_default_timezone_get()));
$record->addFieldValue(Events::FieldName(), $reminderVar);

Here date_create() function is used to create the DateTime object with two parameters. The first parameter represents for the DateTime string and the following represents for the time zone

3.3. Reminder in Tasks

To create/update reminder for a task, use the following format.

$remindAtVar = new RemindAt();
$remindAtVar->setAlarm("ACTION=Value;TRIGGER=Condition;TRIGGER_TIME=hh:mm");
$record->addFieldValue(Tasks::FieldName(), $remindAtVar);

In the above code, the setAlarm() method is used to set the reminder properties. The multiple key-value pairs in the string argument denote the properties of your reminder. Following are the representation of keys for this field type.
  • ACTION - Specifies the notification type of the reminder.
  • TRIGGER - Defines the trigger condition that activates the reminder.
  • TRIGGER_TIME - Indicates the time at which the alarm should be triggered.
Refer to this document, to learn more about these key-value pairs and their possible values.

3.4 Recurring Activity in Events and Tasks

Use the following format to create a recurring event.

$recurringActivityVar = new RecurringActivity();
$recurringActivityVar->setRrule("FREQ=value;INTERVAL=value;BYMONTH=mm;BYMONTHDAY=dd;
DTSTART=yyyy-mm-dd;UNTIL=yyyy-mm-dd");
$record->addFieldValue(Module_API_Name::FieldName(), $recurringActivityVar);

Here, the setRrule() method is used to define the elements that determine the recurrence of the activity. This format is common for all the activity modules. To know more about the Rrule elements, refer to this post.

Below is a sample code to create an event using the above field types.

<?php

use com\zoho\crm\api\HeaderMap;
use com\zoho\crm\api\record\BodyWrapper;
use com\zoho\crm\api\record\Participants;
use com\zoho\crm\api\record\RecordOperations;
use com\zoho\crm\api\record\RecurringActivity;
use com\zoho\crm\api\record\Events;
use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class CreateRecords
{
    public static function initialize()
    {
 // add initialisation code
 // refer to the previous post for details and examples 
    }

    public static function createRecords1(string $moduleAPIName)
    {
        $recordOperations = new RecordOperations();
        $BodyWrapper = new BodyWrapper();
        $record = new Record();
        $record->addFieldValue(Events::EventTitle(), "Test Events");
        $startdatetime = date_create("2023-05-16T23:03:06+05:30", new \DateTimeZone(date_default_timezone_get()));
        $record->addFieldValue(Events::StartDateTime(), $startdatetime);
        $enddatetime = date_create("2023-05-16T23:45:06+05:30", new \DateTimeZone(date_default_timezone_get()));
        $record->addFieldValue(Events::EndDateTime(), $enddatetime);

         //add participants 
        $participant1 = new Participants();
        $participant1->setParticipant("patricia.boyle@zylker.com");
        $participant1->setType("email");
        $participant2 = new Participants();
        $participant2->addKeyValue("participant", "5545974000002858122");
        $participant2->addKeyValue("type", "contact");
        $record->addFieldValue(Events::Participants(), [$participant1, $participant2]);

         //event reminder
        $remindAt = date_create("2023-05-16T21:00:06+05:30", new \DateTimeZone(date_default_timezone_get()));
        $record->addFieldValue(Events::RemindAt(), $remindAt);

         //recurring event
        $recurringActivity = new RecurringActivity();
        $recurringActivity->setRrule("FREQ=YEARLY;INTERVAL=1;BYMONTH=5;BYMONTHDAY=16;DTSTART=2023-05-16;UNTIL=2026-05-16");
        $record->addFieldValue(Events::RecurringActivity(), $recurringActivity);

        $BodyWrapper->setData([$record]);
        $headerInstance = new HeaderMap();
        $response = $recordOperations->createRecords($moduleAPIName, $BodyWrapper, $headerInstance);
 //Add your code to handle the response received in $response
 // For more details, see here.
    }
}

CreateRecords::initialize();
$moduleAPIName = "Events";
CreateRecords::createRecords1($moduleAPIName);
?>

Here is a sample code for creating a recurring task with a reminder.

<?php

use com\zoho\crm\api\HeaderMap;
use com\zoho\crm\api\record\BodyWrapper;
use com\zoho\crm\api\record\RecordOperations;
use com\zoho\crm\api\record\RecurringActivity;
use com\zoho\crm\api\record\RemindAt;
use com\zoho\crm\api\record\Tasks;
use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class CreateRecords
{
    public static function initialize()
    {
 // add initialisation code
 // refer to the previous post for details and examples 
   }

    public static function createRecords1(string $moduleAPIName)
    {
        $recordOperations = new RecordOperations();
        $bodyWrapper = new BodyWrapper();
        $record = new Record();
        $record->addFieldValue(Tasks::Subject(), "Follow-up call");

         //task reminder
        $remindAt = new RemindAt();
        $remindAt->setAlarm("ACTION=EMAIL;TRIGGER=-P0D;TRIGGER_TIME=14:20");
        $record->addFieldValue(Tasks::RemindAt(), $remindAt);

         // recurring task
        $recurringActivity = new RecurringActivity();
        $recurringActivity->setRrule("FREQ=WEEKLY;INTERVAL=1;UNTIL=2023-06-01;BYDAY=TH;DTSTART=2023-06-01");
        $record->addFieldValue(Tasks::RecurringActivity(), $recurringActivity);

        $bodyWrapper->setData([$record]);
        $headerInstance = new HeaderMap();
        $response = $recordOperations->createRecords($moduleAPIName, $bodyWrapper, $headerInstance);
 //Add your code to handle the response received in $response
 // For more details, see here.
    }
}

CreateRecords::initialize();
$moduleAPIName = "Tasks";
CreateRecords::createRecords1($moduleAPIName);
?>

5. Send Email

You can either use an email or inventory template to send mail or write your own HTML/text body for the email. Refer to this sample code on GitHub to know how to fetch the inventory template IDs.  To use a template in your email follow the below structure.

$mail = new Mail();
$templateVar = new EmailTemplate();
$templateVar->setId(template_id);
$mail->setTemplate($templateVar);

Use the following format to write your own email body.

$mail = new Mail();
$mail->setContent("your_html_content");
$mail->setMailFormat("html");

To specify plain text as the value for the setContent() method, you have to set text as the value for the setMailFormat() method.

Here is a sample code of send mail using email template for your reference.

<?php

use com\zoho\crm\api\sendmail\SendMailOperations;
use com\zoho\crm\api\sendmail\Mail;
use com\zoho\crm\api\emailtemplates\EmailTemplate;
use com\zoho\crm\api\sendmail\BodyWrapper;
use com\zoho\crm\api\sendmail\UserAddress;
//use com\zoho\crm\api\inventorytemplates\InventoryTemplate;

require_once "vendor/autoload.php";

class SendMail
{
    public static function initialize()
    {
 // add initialisation code
 // refer to the previous post for details and examples 
   }

    public static function sendMail1(string $recordId, string $moduleAPIName)
    {
        $sendMailOperations = new SendMailOperations();
        $mail = new Mail();
        $from = new UserAddress();
        $from->setUserName("Patricia Boyle");
        $from->setEmail("patricia.boyle@zylker.com");
        $mail->setFrom($from);
        $to = new UserAddress();
        $to->setUserName("Carissa Kidman");
        $to->setEmail("carissa-kidman@yahoo.com");
        $mail->setTo([$to]);
        $mail->setSubject("Mail subject");

         //use this for customized email body
        //$mail->setContent("Hello! Thank you for shopping with us!");
        //$mail->setMailFormat("text");

         //use this for inventory template
        //$template = new InventoryTemplate();
        //$template->setId("55459741230768");
        //$mail->setTemplate($template);

        $template = new EmailTemplate();
        $template->setId("55459741230058");
        $mail->setTemplate($template);
        $mail->setConsentEmail(true);
        $wrapper = new BodyWrapper();
        $wrapper->setData([$mail]);
        $response = $sendMailOperations->sendMail($recordId, $moduleAPIName, $wrapper);
 //Add your code to handle the response received in $response
 // For more details, see here.
    }
}

SendMail::initialize();
$recordId = "5545974000002935001";
$moduleAPIName = "Contacts";
SendMail::sendMail1($recordId, $moduleAPIName);
?>

We hope you found this post useful and engaging! 

If you have any queries, feel free to drop them in the comments section below or reach out to us directly at support@zohocrm.com. We eagerly await your thoughts and feedback on this!

Keep an eye out for future posts packed with similar content!

Cheers!

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                                                                                                          • How to filter emails by Reply-to field?

                                                                                                            I receive a very particular newsletter from an association A registered on a website W (that is used by many associations), and the emails fields are not great: the From just contains the generic website's W's email, while A is only mentioned in the Reply-to
                                                                                                          • How to invite friends on other social media platforms to one of my group chats in arattai?

                                                                                                            Hello, I have formed chat groups in arattai. I want to invite my friends on other social media platforms like WhatsApp/ FB to one of my groups. Different friends would be invited to different groups. How to share an invite link of one of my groups to
                                                                                                          • Line spacing

                                                                                                            I coudn't decrease the line spacing to space smaller then a single line. There is too much space between the lines that make the document look ugly. Please fix that. Liran. fonar
                                                                                                          • Google Fonts Integration in Pagesense Popup Editor

                                                                                                            Hello Zoho Pagesense Team, We hope you're doing well. We’d like to submit a feature request to enhance Zoho Pagesense’s popup editor with Google Fonts support. Current Limitation: Currently, Pagesense offers a limited set of default fonts. Google Fonts
                                                                                                          • Control Position of “X” (Close) Button in Popup Editor

                                                                                                            Hello Zoho PageSense Team, We hope you're doing well. We would like to request a customization improvement in the PageSense popup editor. Current Limitation: Currently, the position of the “X” (close) button is fixed and cannot be customized in the popup
                                                                                                          • Add Standalone “Save” Button in Pagesense Popup Editor

                                                                                                            Hello Zoho Pagesense Team, We hope you're doing well. We would like to request an important usability improvement in the Pagesense popup editor. Current Limitation: There is currently no dedicated Save button while building a popup. The only way to save
                                                                                                          • Text Direction Control in Pagesense Popup Editor

                                                                                                            Hello Zoho Pagesense Team, We hope you're doing well. We’d like to submit a feature request to add text direction control in the Pagesense popup editor. Current Limitation: Currently, the popup editor does not provide native support for RTL (Right-to-Left)
                                                                                                          • Autosave in Pagesense Popup Editor

                                                                                                            Hello Zoho Pagesense Team, We hope you're doing well. We’d like to submit a feature request to enhance the Pagesense editor with an autosave functionality. Current Limitation: Currently, changes made in the Pagesense editor must be manually saved. In
                                                                                                          • Billing frequency is not displayed correctly.

                                                                                                            Hello There is an issue while displaying the billing frequency on a subscription quote. I am able to activate the subscription details and get this lovely overview: If I am adding a Plan which I charge quarterly, first of all it should be possible to
                                                                                                          • Creating Secret via Vault API

                                                                                                            Hi I am trying to create a secret through vault api.  This is the response I get. One thing I am not sure is how to decrypt the secretdata, how to get the secrettypeid? {     "operation": {         "result": {             "error_code": "",             "message": "Sorry, we are unable to process your request.",
                                                                                                          • Zoho CRM custom fields not showing in zoho creator

                                                                                                            Hi Team, I have created a Products form with Zoho CRM integration and connected it to Products module of CRM. But when I see the reports of Products in Zoho creator then I am not able to see custom fields of Products module. Only standard fields of Products
                                                                                                          • Is It Possible to Hide Menu Option from Main Navigation?

                                                                                                            Is it possible to hide a menu option, e.g. Admin, from the Main Navigation based on some criteria, e.g. login = zoho.adminuser
                                                                                                          • Unleash the power of detail, with Table View.

                                                                                                            What use is context that's not available where you need it? With this in mind, we bring you the Table View. This feature will add more power to the way you organize and work through your ticket load. Table View comes in handy when you want more control over the ticket information you see. This is a nifty tool for users who find themselves limited in terms of the level of information that is being offered in the Classic View and Compact View. With an upper limit of 15 columns, agents can glean most
                                                                                                          • Kaizen #126 - Circuits in Zoho CRM - Part 1

                                                                                                            Hello everyone! Welcome back to another week of Kaizen! Today, we will discuss an exciting topic—Circuits in Zoho CRM. For starters, we will discuss what Circuits are, how beneficial they are for businesses, different views of a Circuit, and the different
                                                                                                          • 'Statement of Accounts does not exist' error received, when creating PO using api in Zoho Inventory

                                                                                                            Here is request json -- JSONString = { "date": "2019-09-24", "purchaseorder_number": "PO-6-1", "delivery_date": null, "delivery_org_address_id": 36221200000056XXX, "vendor_id": 362212000000564XXX, "attention": "Testing", "line_items": [{ "unit": "Pieces", "account_id": 36221200000003XXX, "quantity": 1, "item_id": 362212000000049XXX, "tax_type": "", "tax_name": "", "name": "One HD", "purchase_rate": 85, "tax_percentage": 0, "item_total": 85.00, "tax_id": "", "warehouse_id": 362212000000564XXX }] }
                                                                                                          • Multiple clients in one project

                                                                                                            Hi team, What is the possibility to have more than one client to be linked for one project in the Zoho Books? Our business model is to have a project, and this project have expenses/bills, as well, we issue invoices for this same project to several customers.
                                                                                                          • Support Bots and Automations in External Channels

                                                                                                            Hello Zoho Cliq Team, How are you? We actively use Zoho Cliq for collaboration, including with our external developers. For this purpose, external channels are a key tool since they work seamlessly within the same interface as all of our other channels
                                                                                                          • Workdrive on Android - Gallery Photo Backups

                                                                                                            Hello, Is there any way of backing up the photos on my android phone directly to a specific folder on Workdrive? Assuming i have the workdrive app installed on the phone in question. Emma
                                                                                                          • Need more details on API Usage Dashboard

                                                                                                            Hi Team, We have implemented Zoho Expense for a client and has done some integrations with well known third party ERP via api. Recently we have noticed a huge spike in the API consumption. But we couldn't get the root cause for the same. I accept there
                                                                                                          • Rendering PDF to view on page

                                                                                                            My company upload lots of PDF files onto Zoho. But every time we open it, it downloads the file instead of viewing it on the web page. Does Zoho allow uploaded PDF files to be rendered to view on web page yet? I've been trying to use <embed> or <object> but it cannot be loaded.  (similar thread: https://help.zoho.com/portal/community/topic/how-to-open-a-pdf-file-of-a-view-in-preview-mode)
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