Meeting Rooms: Learn to Create Amazing Appointment Scheduling Sites
Meeting Rooms are not like other industries for those who want an appointment scheduling site for it. While other industries see this a part of their public face, appointment scheduling sites for meeting rooms do not have to worry about that as the people who will be viewing it will be company employees themselves.
This does not mean that you need not put effort into making the site a part of your organization. The sites for meeting rooms serve a purpose and they have to be designed in such a way that all objectives are met.
A well-designed appointment scheduling site for a meeting room will look like a part of your organization more so than anything else. This is something that can be easily achieved by Zoho Bookings.
In this guide, we will have a brief look as to how you can do that for yourself without spending too much time and effort for something as important as this.
Do you really need an attractive appointment scheduling site for your company?
Meeting rooms are not like other topics where the design of an appointment scheduling website needs more consideration and effort to be put into it. When it comes to meeting rooms, your aims and objectives should be different as compared to those of, let us say, a small business while making the appointment scheduling page.
You do not need any sort of promotion on your website because the people who come to this website trying to book the meeting room know precisely if and when they want the space. Instead, you should concentrate on providing more information about the room because it will be beneficial to people who use it from time to time.
Certain rules and guidelines need to be followed while doing this. But why?
Standards which refer to certain industries can be used in meeting rooms. That is because the goals are specific when developing the page.
While it is true that while designing text and information should have the highest priority, it does not mean you should not pay any attention to the design!
Only if the design compliments it well enough can we appreciate a good site with text. Like also in any business, there are certain elements on your booking page that need to be built to make you look tailored and up-to - date as per your needs. Be it Law Firms, Dental Clinics, Cleaning Services or any other industry for that matter, having an attractive and good-looking appointment scheduling website can only work wonders for your business.
This guide will provide an overview of what you need to know while designing your appointment scheduling page in this industry. If you need an in-depth guide covering every step of the process, we have a guide for that very purpose.
All right, so, how should you go about making an appointment scheduling site?
Since meeting room scheduling sites need optimum readability with a quick look on the eyes, this should always be in your mind because any element on the website should be simple on the eyes without undue effort from them.
They will make the style of the booking page simple to grasp by having it concise and visually appealing. Fortunately, we have many templates for you to select from which to take care of that part.
With respect to the design, we will instruct you on how to create it as appealing as possible without placing too much effort into it.
The best place to start is your background image.
The first phase in this method is to get an idea into how the booking page will feel. Again, you will get ideas from other related pages, and you have a good picture about what you need.
Although you can choose whatever color you want, we will encourage you to choose a color that makes it easier to read the text on top of it. White or near-white colors are typically the best options for this. This helps us to maintain the reader's attention on the text rather than the design, while complementing it at the same time, which is what we want on our website.
If you would rather go with a color that is darker in nature, ensure the color allows the text to be easily legible on top, which will have a contrasting color.
You may even go for a background based on the images. Try picking a image that has lots of whitish shades that dominate the photograph for the reasons we have just spoken about, if that is the option that you want to go ahead with.
For the purposes of this tutorial, let us assume you choose white as the primary color. Now that we are going to include one color in the color scheme we have defined; we have to select another color that can be used along with white.
The advantage of using a color centered on white in a color scheme is that almost every paint can be used in conjunction with it. If there are so many colors to pick from, how can we select the second one for our scheme?
We would advise you to visit your meeting room website to get an answer to this. Many companies have a color scheme that they regularly use for their websites and this is where you need to choose the hue.
Bearing in mind the combination of these two colors, try to look for a background image that very well incorporates these. That is because it provides a rather pleasant and appealing feel to your booking page as this color scheme is heavily utilized on all the elements of your booking page.
An exception to that is that if you do have a website that uses a certain color scheme, it would be easier to stick with it precisely if the organization follows the design language exclusively.
You may also use photographs which your organization owns for its usage. If not, you can look for pictures from websites such as Shutterstock and 123rf for pictures offered for this specific reason or you can even check for royalty-free pictures from other sites.
Ensure the picture you choose is not too cluttered with topics, because you can clearly see the text that will fall across it on the booking page. If you choose to change some icon in addition to the default logo on the website, such as attaching the meeting room logo to it, please bear in mind that you will need to use software such as Canva or specialized tools such as Photoshop for this reason.
Now that your background image is finalized, let us go over the color customization next.
What about the other things on your site, then?
We had already discussed that the color scheme would also be used on other elements in the page. That is such that when it comes to visual design we will ensure that the backdrop and the components go along with each other.
While adding the same for the text and the press, ensure that the correct color is added that correlates with the color underneath. For e.g, if the background color on the screen where the text is being filled is white, then the text color will be the other color you have chosen in your color scheme.
Additionally, you can also ensure that for the same purposes, the business logo used on the booking page always matches well against the background. Check out the website after you have completed both of these, by clicking on the Go To button at the very end of the customization options to test if everything is as you need it.
Based on this, you can assess further whether you need to alter or tweak something you have added to the website so it looks better than before.
The text on your site is probably the most powerful part.
The text on your booking page comprises primarily of two lines which you may use according to your needs. While some may use it to display phrases used to market their product, others may use it to give specific instructions that should be taken into consideration when booking appointments.
So, when you book the appointments with your meeting room, your text that should be on the page really comes down to what you need your clients to see. This space can also be used for any creative free advertising you need.
Ensure sure the clients comprehend the text clearly and quickly and they are confident on what they need to understand before scheduling their appointments.
Additionally, if you choose to view additional text other than these two sections, editing the picture would allow you to add it to the background document.
For this scenario, ensure you should not apply the text to the picture where the buttons will overlap, and you can avoid the buttons on the booking page covering the message. Bear in mind that the color of the document will suit the color you are using on the other text-based components to ensure that the template is legible and consistent.
Is that everything that you need to do? Not quite!
Take a look at the page at the end and see if you have achieved what you wanted to. For any update you make, we will recommend that you keep reviewing your page so that you can make further adjustments while you continue through the editing method.
Overall, you can be sure that your booking page is not too cluttered, that it is beautifully appealing, and that it is readable very clearly to anybody who may use it. You should also ensure that you provided all the relevant details that the consumer should be informed before scheduling an appointment with your meeting room.
We hope that this guide has helped you! If in case you have any questions regarding this guide, let us know in the comments below.
Image Credits:
Access your files securely from anywhere
New to Zoho Recruit?
Zoho Developer Community
New to Zoho LandingPage?
Zoho LandingPage Resources
New to Zoho Survey?
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Bigin?
Topic Participants
Akarsh Madhav
New to Zoho TeamInbox?
Zoho TeamInbox Resources
Zoho CRM Plus Resources
Zoho Books Resources
Zoho Subscriptions Resources
Zoho Projects Resources
Zoho Sprints Resources
Qntrl Resources
Zoho Creator Resources
Zoho CRM Resources
Design. Discuss. Deliver.
Zoho Show Resources
Get Started. Write Away!
Writer is a powerful online word processor, designed for collaborative work.
Zoho CRM コンテンツ
-
オンラインヘルプ
-
Webセミナー
-
機能活用動画
-
よくある質問
-
Ebook
-
-
Zoho Campaigns
- Zoho サービスのWebセミナー
その他のサービス コンテンツ
Nederlandse Hulpbronnen
ご検討中の方
Recent Topics
Can't add a sender adress from zoho campaigns
hi, I need to change the sender address for a campaign. When i try to add it i get a message to say 'duplicated email address found while adding your sender address'. This is the first campaign i'm sending so I don't understand why this message is displayed? Thanks JaneAdmin asked me for Backend Details when I wanted to verify my ZeptoMail Account
Please provide the backend details where you will be adding the SMTP/API information of ZeptoMail Who knows what this means?This domain is not allowed to add. Please contact support-as@zohocorp.com for further details
I am trying to setup the free version of Zoho Mail. When I tried to add my domain, theselfreunion.com I got the error message that is the subject of this Topic. I've read your other community forum topics, and this is NOT a free domain. So what is theThis user is not allowed to add in Zoho. Please contact support-as@zohocorp.com for further details
Hello, Just signed up to ZOHO on a friend's recommendation. Got the TXT part (verified my domain), but whenever I try to add ANY user, I get the error: This user is not allowed to add in Zoho. Please contact support-as@zohocorp.com for further details I have emailed as well and writing here as well because when I searched, I saw many people faced the same issue and instead of email, they got a faster response here. My domain is: raisingreaderspk . com Hope this can be resolved. Thank youNeed Faster Help? Try Live Chat Support
Hello there, We understand that sometimes, whether you’re facing an issue, exploring a feature, or need quick clarification, sending an email and waiting for a response just doesn’t cut it. You need answers, and you need them now. That’s exactly why weExport History timeline
Hi, I have an idea, bout zoho desk history of the ticket it would be great if the agent or admin of the zoho desk can export the timeline of the ticket history for agent report or on other matter.Desk fails to create a new ticket on Reply email
When I send a direct email to support@mysite.com, Desk will create a new ticket as expected. When I REPLY to an email sent from support@mysite.com, Desk will NOT generate a new ticket. This is very bad. How can I fix this? Use case: In a separate systemCondition based aggregate fields in subforms
Hello everyone, We're excited to inform you about the latest enhancements made to our aggregate field capabilities in subforms; create aggregate fields based on conditions! An aggregate field is a column on which a mathematical function has been applied.Ask the Experts 25: Experience the full spectrum of Zoho Desk’s autumn and spring releases for 2025
Hello Everyone, We’re on the 25th episode of our ATE series! It's a true milestone in our live community interactions! It’s been an amazing journey since we started in October 2018. Zoho Desk has come a long way, evolving with the support of a wonderfulPrinting Multi-Page Reports (PDF Export)
Hi, I am moving a report from Google's Looker Studio to Zoho Analytics and trying to reproduce the Looker page by page dashboard editing experience. With Google, what you see is what you get when you print to PDF. But I can't seem to create the same experienceAddin Support in Zoho Sheet
Is there any addin support available in zoho sheet as like google marketplace to enhance productivity by connecting with other apps, providing AI data analysis, streamlining business processes, and more?Mass Update of Lookup Fields not possible
Hello List I've created a custom field for Leads and Contacts 'Current Campaign'. This is very Handy as I can filter leads and then related them to a campaign. Everything ready, but then I realized that mass update doesn't work for lookup fields... aZoho Books | Product updates | November 2025
Hello users, We’ve rolled out new features and enhancements in Zoho Books. From translating email notification templates to the new transaction locking restrictions, explore the updates designed to enhance your bookkeeping experience. Making Tax DigitalFunction #61: Automatically add free item to the invoice based on item quantity
Hello everyone, and welcome back to another Custom Function Friday! During holiday seasons or special promotions, businesses offer deals like BOGO (Buy One, Get One), Buy 3 Get 1 Free, Buy 2 at 50% off, and much more to attract customers. These promotionsTArgets To Accounts (Modules)
How can i set sale target to Customers (Accounts Module)Notes for Items for Future Purchase Order
Next time when I order an item, tau have to make some changes in it, that order has to be placed after 4-5 months, I want to save those changes or points somewhere in the item, how will that be possible..Schemes of different tyoe
How can easily apply hourly, day wise or month wise schemes on Bill, Quantity, and other schemes. Like I want to apply a scheme Form today to next 7 days .where i can mention in zoho books so scheme will implement automatically to all customers andAlphabetically
How can i arrange alphabetically - (Manage Manufacturer) Field in Item MasterClients not receiving emails
I've been informed that my emails are not being received. Is there anything that I should look into to rectify this? Many thanks!Double opt-in notifications and customizable confirmation messages for your webforms
Dear CRM Community, We are excited to announce a major upgrade to our Webforms feature. You can now customize the confirmation message shown to your users who double opt-in from your webform and also customize your confirmation emails when they submitCustom validation in CRM schema
Validation rules in CRM layouts work nicely, good docs by @Kiran Karthik P https://help.zoho.com/portal/en/kb/crm/customize-crm-account/validation-rules/articles/create-validation-rules I'd prefer validating data input 'closer to the schema'Enterprise subscription support
My organization sells subscription services to enterprise customers, which is a different model from the consumer subscription model that Zoho Billing has been designed to support and I beleve this capability should be added. An enterprise subscriptionRecruit paid support?
Hi all, Could anyone who has paid support package advise if it provides value for money with regards to support response times? Exploring the idea as unfortunately when we have faced issues with Recruit it has been a 7+ day timescale from reporting toFree Plan mail accounts details
In the zoho mail pricing there's a free plan that includes: FREE PLAN Up to 25 Users 5GB* /User, 25MB Attachment Limit Webmail access only. Single domain hosting. I need to make sure that I'm able to create multiple email accounts in the form of: name@domain.comZOHO Mail App Not working
There seems to be an issue with Zoho Mail App today. It is not connecting to server, internet is working fine, tried uninstalling app and reinstalling, loading circle keeps spinning round. Is there an update on the way?No more IMAP/POP/SMTP on free plans even on referrals with NO NOTICE
Outraged. Just referred a colleague to use her domain (not posting it publicly here) to Zoho, just as I have other colleagues, clients, friends. Expected the exact same free plan features as I have and as everyone else I ever referred got. I was helpingUnable to receive email - "5.3.0 - Other mail system problem 554-'5.2.3 MailPolicy violation Error delivering to mailboxes'"
My users are unable to receive emails from one particular domain, apparently. The domain known to be kicked back is whitelisted in the spam control. I sent an email to support earlier this morning but I have not received a reply. The error in the titleCaixa de saída bloqueada. Como desbloquear?
Olá, meu e-mail isabela.celli@sivirino.com está com a caixa de saída bloqueada. Não consigo enviar e-mails. Acredito que tenha sido porque mandei o mesmo e-mail para várias pessoas, pedindo uma cotação de serviço. Vocês podem desbloquear para mim? QuantosZoho Forms - Improve the CRM integration field to query data from more than one module
Hi Forms team, Something I get stuck on regularly is pre-populating a form with data when that data is spread across 2 or 3 modules. For example Contacts, Accounts and Deals. I don't want to duplicate the information in CRM so I end up writing a functiondesbloquear cuenta
Buenos dias Cordial saludo Tengo una cuenta libre en zoho mail asociado a un dominio, pero uno de los usuarios se bloquea el correo porque dice que ha excedido el límite de correo, por favor podrian desbloquearla y como hago para que esta persona debe enviar sus correos sin ningun probleama. Gracias de antemanoNot Receiving Incoming Mail
I can send emails from my account but I do not receive any. I originally set up forwarding and it worked for a while and then stopped. I turned off forwarding and now do not receive any emails. Could you please check what is causing this issue? Thank youWill zoho thrive be integrated with Zoho Books?
titleBARCODE PICKLIST
Hello! Does anyone know how the Picklist module works? I tried scanning the barcode using the UPC and EAN codes I added to the item, but it doesn’t work. Which barcode format does this module use for scanning?Making preview pane "stick"
Hello, Is it possible to fix/dock the preview pane so that it's always there? The modern monitors are all very wide so there's plenty of space horizontally. Having the preview pane disappearing and appearing again when you click on an email message inIntroducing Multi-Asset Support in Work Orders, Estimates, and Service Appointments
We’re excited to announce a highly requested enhancement in Zoho FSM — you can now associate multiple assets with Work Orders, Estimates, and Service Appointments. This update brings more clarity, flexibility, and control to your field service operations,Reason:554 5.1.8 Email Outgoing Blocked
I have been struggling to set up my email address for some time now; it's difficult to locate what I need. Additionally, I cannot send or receive any emails. I keep receiving the "Reason: 554 5.1.8 Email Outgoing Blocked" error. There doesn't seem toTrouble Connecting Zoho Mail via IMAP in n8n – Need Help
Hi everyone 👋, I'm trying to connect my Zoho Mail account to n8n using the IMAP Email Trigger node, but I'm facing issues getting it to work fully. ✅ Here's what I’ve done so far: ✅ IMAP access is enabled in my Zoho Mail settings ✅ I’m using the correctUnable to send message; Reason:554 5.1.8 Email Outgoing Blocked
Hi, I sent few emails and got this: Unable to send message; Reason:554 5.1.8 Email Outgoing Blocked And now I have few days since I cant send any email. Is there something wrong I did? Also can someone fix this pleaseChanges to the send mail Deluge task in Zoho CRM
Hello everyone, At Zoho, we continuously enhance our security measures to ensure a safer experience for all users. As part of our ongoing security enhancements, we're making an important update on using the send mail Deluge task in Zoho CRM. What's changing?Page Rules in Forms
🚀 Dynamic Page Navigation Implementation I successfully implemented dynamic page navigation based on a user's radio button selection. The goal was to direct users to a specific, corresponding page while ensuring they only interact with the flow determinedNext Page