Tip: #14 Save words and phrases in Writer for faster writing!
As you start working with more documents everyday, you'd find yourself using certain words and phrases across documents quite often.
In this week's tip, let's discuss two easy ways to train Writer to remember your commonly used words—equipping you to write faster.
Quick Text Gallery
Say you're working on a model question paper and the phrase "Which of the following is the answer to" repeats in every question. Instead of typing this phrase every time, you can add it to your documents in a click by saving it to the
Quick Text Gallery.
Here's how to do it:
1. Open the document you're working on.
2. Select the phrase that you want to add from the document. In this case let's select the phrase "Which of the following is the answer to".
3. Now go to
More Options > Format > Edit > Quick Text
and click on
Save Selection to Quick Text Gallery.
4. The Quick Text dialog box will open. Now give a title for the phrase and hit Save.
The phrase "Which of the following is the answer to" is now part of the
Quick Text Gallery.
So the next time you want to use this same phrase, you can just add it from the
Quick Text Gallery.
Click here to learn more about adding words to the Quick Text Gallery.
Personal Dictionary
Say you want to work with words (in this example say you want to repeat the word "kofee" which is a Swedish coffee) that aren't typically found in the English dictionary. Writer would flag such words as errors by default. You can avoid this by adding this word to the Personal Dictionary.
Here's how to do it:
1. Go to More Options > Tools > Personal Dictionary.
2. Type in your desired word and click on Add.
3. The added word will now be part of the Personal Dictionary and you can find them under Your Custom Word List.
4. The words you add to the Personal Dictionary will now be recognized by Writer. If you're likely to keep working with such custom words, then you can add them to the Quick Text Gallery for easy access.
Happy writing!
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About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it. Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece. Every time you write, Zia makes a scorecard after carefully assessing your
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