Tip of the week #17: Share your free/ busy schedule with your colleagues using Zoho Calendar.
The free/ busy sharing option in Zoho Calendar helps an organizer of the event to figure out the best time to host an event. You can enable the free/Busy sharing option for every calendar inside Zoho Calendar separately.
Sharing and managing the free/ busy schedules can be done in following three ways:
- Free/ busy consideration - To consider yourselves busy during your non-working hours.
- Calendar level free/ busy sharing - To include/ exclude events added to a calendar from your free/busy schedule.
- Event level free/ busy sharing - To include/ exclude a particular event from your free/ busy schedule.
- Manage and view free/ busy - To view the free/ busy schedule of the attendees of an event while creating an event.
Free/ Busy Consideration
To show yourself busy during non-working hours, turn on the Free/ Busy consideration option in the Calendar preferences settings. This will show up on all of your calendars as being busy during non-working hours. When a host verifies your availability when adding you to an event, you'll be marked busy in your non-working hours. Learn more.
Calendar Level Free/ Busy Sharing
You can add the calendars in the My Calendars section to your free/ busy schedule. This will help you to show yourself busy when an event is created in a particular calendar under the My Calendars section. You can add a calendar to your free/ busy schedule while creating the calendar or by editing the calendar. Learn more.
Event Level Free/ Busy Sharing
You can choose to add/ remove a specific event in your free/ busy schedule. You cannot add an event to the free/ busy schedule if the calendar in which the event is being created is not included in the free/ busy sharing. You should enable the Include in my free/ busy sharing check-box at calendar level to add/ remove an event to/ from your free/ busy schedule. Learn more.
Manage and View Free/ Busy Schedule
When you create an event using Zoho Calendar, you can view the free/ busy schedule of the attendees from within your organization. You can choose a time which will suit all the attendees and create an event accordingly. Learn more.
Click here, to know more in detail about the free/ busy option in Zoho Calendar.
Follow, Calendar Tip of the Week forum, to get regular tips on using Zoho Calendar to manage your schedule efficiently.
Have a look at our detailed Help guide on Zoho Calendar features and how to use them.
Feel free to email your queries, suggestions and feedback to support@zohocalendar.com.
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Tip of the week #18: Change the event organizer in Zoho Calendar.
We cannot always be available to conduct an event when we organise one. In these circumstances, you can use Zoho Calendar to change the event organizer at any moment before the event begins. This way, you can avoid cancelling the event while still takingTip of the week #20: Create and manage multiple personal calendars.
Zoho Calendar provides users with the facility to create and manage as many calendars as required. All these calendars can be managed and edited as per user requirements. You can alter the calendar view, make changes to the calendar theme, share the calendarTip of the week #24: Subscribe to the calendars of a Zoho Calendar user.
Calendars that are created by Zoho Calendar users can also be added to your Zoho calendar. All public calendars listed by the users will be available when you enter the email address. You can choose the calendar you need to subscribe to. Once the emailTip of the week #26: Import/ Export calendars in Zoho Calendar.
Any calendar on the web or calendars that you create in any other calendar application can be imported in to Zoho Calendar. This will help you to add the events from the calendars that you import to your Zoho Calendar. You also have the option to exportTip of the week #27: Edit personal calendars in Zoho Calendar.
In Zoho Calendar, the personal calendars you create can be edited to make changes you need to make. Edit a Personal Calendar The following changes can be made to the personal calendar by editing it: Calendar title Calendar color Reminders and Description
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