I operate a very small not-for-profit that sells a small number of things (mainly backing tracks) online. They are sold via PayPal and I use the PayPal activity report to feed my account software. I am looking for an alternative to Reckon One, and assessing Zoho Books. I need to be able to split my receipts (there are never invoices), but only invoices get split. However invoices cannot be marked as paid in the invoice recording process. I cannot afford to make a 2 step process out of receipt entry (invoice it, then receipt it). Is there a way to itemise (split) a receipt?
I will need to be importing the PayPal activity report (or statement), to save data entry, but because the import format is fixed I'm yet to experiment in that space. I get large numbers of small, often identical, receipts, so the import is critical. Does the import load the transactions such that I then process each one, or do they load as fully entered receipts?
However, if I can't split receipts, then Zoho Books won't be suitable - so splitting receipts is my primary question here.
I'm not 100% sure I'm understanding the issue, so my apologies if this response doesn't address your issue.
There are a ton of ways to accomplish the end goal you want, but I don't think the particular way you want to accomplish this will work.
It sounds like you want to go from a CSV list of payments to an Invoice + Payment, except with the ability to choose individual lines and separate them into two (or more) Invoices and then apply the single Payment? Or is the issue that most of your sales are for a single item, but the occasional 2+ item order would require you to make a multi-line invoice for that sale, and apply the Paypal payment?
It may seem more complicated initially, but I think you could actually greatly simplify the process and make your life a lot easier with some automations. These could be based off of Paypal, where a new sale on Paypal triggers the creation of an Invoice and automatically applies the payment (with any fees also recorded). You could then connect Books to your Paypal account and use the bank feed capability to match the Paypal feed to what's in your books.
This could be accomplished with a low-code automation software like Zoho Flow or Zapier, perhaps with a touch of code from a contractor to deal with the multiple line items.
Your current process is kind of kludgey from my perspective, and it's likely a lot more ongoing work than necessary. I understand that it may have been the quickest or easiest way to do it in your old software, but I don't think you can duplicate that exact workflow in Zoho Books. I do think you can get to a better ongoing process with a bit of up-front effort, but I can't say whether that's a good tradeoff for you or not.
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