Tip #3: @mention co-workers to collaborate more efficiently on files
Hello everyone,
We hope you're finding our WorkDrive Tips and Tricks series useful.
In today's tip, we'll teach you how to use @mentions to add direct comments to teams or colleagues during file collaboration.
One of the easiest ways of providing feedback on shared files is by adding comments. With multiple collaborators working on the same document, the possibility of comments going unnoticed or getting lost in a discussion is high.
To ensure that collaborators are always notified of new comments and are constantly kept in the loop, Zoho WorkDrive offers @mentions to tag people directly. So if you add a comment, assign a task or mention a co-worker, those notes will follow the user wherever they go.
Let's understand how you can implement this with an example.
Say, you and your design team are communicating and exchanging design ideas by commenting on a document in WorkDrive. You may want to mention a particular comment to a specific member of the team.
To do this:
- Go to your Team Folder and select the file to comment.
- Click on the More options
icon on the top bar and select Add comment from the list. This will open a preview of your file. - Now, click inside the text box on the right, type '@', and enter the name of the person you want to mention in the file.
- Select the user, enter your comments and click Post.
- As you post the comment, the mentioned user name gets turned into a link to their user profile.
Once you post your comment, the specified user will receive a notification to their email along with the bell notification to their WorkDrive account. From here, they can either reply to comments or resolve them permanently. Click here to learn more about adding and managing comments on files using WorkDrive.
We hope this tip will help you easily share comments with your team and collaborate with them efficiently in real time.
If you have more questions about this, feel free to drop them in the comments below or email us at support@zohoworkdrive.com.
Stay tuned for more useful tips every week from Zoho WorkDrive!
Also read: Annotations in WorkDrive
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