Zoho CRM Community Digest

Zoho CRM Community Digest



Hello Everyone!

Here's a quick recap of first two weeks of October!

Product Updates:

Zoho CRM’s Android app just got a useful upgrade. You can now share records, upload your profile photo, and set meeting venue preferences with ease. The app also supports Zoho Survey integration, letting you create, send, and view surveys right from the mobile app. Plus, Blueprints are more flexible with optional fields and a handy "Save as Draft" option. These web-only features are now mobile-ready! Check out the post to explore!


Microsoft Teams Integration Lands in Zoho CRM Meetings
Microsoft Teams is now available as a meeting provider directly in Zoho CRM. Admins can enable it from the Preferences tab in the Meetings module without needing to visit the Marketplace. Once enabled, users simply authorize their account when prompted and can schedule Teams meetings like any other online meeting. This feature is available to all users across all DCs. For step-by-step instructions, check out the full post.


New Updates in Zoho CRM for Everyone
The Setup area in Zoho CRM for Everyone now opens with a new Setup homepage that neatly categorizes all configuration options in one place. The experience is cleaner and faster homepage, with an improved inline search, and a “Frequently Used” section that highlights your top five most accessed setup features. The menu also remembers which sections you expand or collapse, making it easier to navigate the items you use most. These updates are now live for all CRM for Everyone users on the NextGen UI. Dive into the full post for a complete walkthrough.


ZRC Now in
Widgets and Client Scripts
ZRC (Zoho Request Client) is a built-in SDK that simplifies API calls in Zoho CRM, handling CRM APIs, connection requests, and public APIs with a single, consistent syntax and no setup required. With ZRC now available in Widgets and Client Scripts, developers can streamline integrations, build richer experiences, and automate tasks effortlessly. Check out the Widgets post for SDK v1.5 upgrades and multi-page navigation, and the Client Script post to see ZRC in action for real-time CRM data and automation.


Dev's Corner:



Check “Last Contacted” in Hours: Using Datecomp and Client Script in Zoho CRM
@Dexter wanted to stop duplicate client emails by checking whether the last automated communication was sent within the past two hours. @Ishwarya SG provided the correct formula using Datecomp(Now(), ${Lead.Date/Time 3}) > 120, which compares the current time to the custom Last Auto Communication timestamp. When @Dexter asked how to reference the linked Contact’s timestamp, @Ishwarya explained that formula fields cannot pull data from lookup modules. Instead, she recommended using a script to fetch the Contact record, compare timestamps,  and update a checkbox on the deal record. This post is useful for anyone looking to avoid sending repetitive emails to clients.


Auto-Fill User Details from a Lookup with a Clean Deluge Script
@Catherine needed a way to copy a Project Lead’s name and email from a User lookup into plain text fields, since Marketing Automation doesn’t sync lookup data. @Bhoomi provided a working Deluge Function that fetches the selected user, extracts their full name and email, and updates the record. Catherine then refined the function, added detailed debug logs, and shared the final working version so others can reuse it. If you’ve ever needed to pull lookup field data into text fields for sync or reporting, this post is a great reference.


Auto-Linking Leads and Custom Records by Phone
@Annya wanted the records from Leads and a custom module to auto-link whenever phone numbers matched, despite differing formats. The community recommended standardizing numbers with Zoho's Parse Phone Number , then using Deluge scripts to update lookup fields on create or edit. With guidance from @Bhoomi, @Ishwarya and @Rodger, Annya normalized numbers, refined the logic, and confirmed the automation works reliably. This post is a great reference for anyone needing to link records by phone in Zoho CRM.


Kaizen:


Top Questions Answered in Kaizen - 209
This Kaizen post covers the community's top Client Script questions, from repeated validation code and IDE enhancements to third-party API access, UI control limitations, and upcoming event support. It highlights updates like multi-picklist triggers, subform events, and triggering Blueprint transitions from Canvas pages. The post also explains when to use validation rules, layout rules, Functions, or Client Script. Check out the full post for examples, timelines, and detailed guidance.


Build Full Event Systems: Kaizen #210 Explores ZDK CLI in Action
This Kaizen post shows how to build a complete, reusable Event Management System using ZDK CLI, including custom modules, relationships, fields, and roles, all managed as JSON for version-controlled deployment. Through a real scenario for a partner hosting multi-vendor conferences, it demonstrates how ZDK CLI streamlines metadata creation, lookup configuration, and sandbox pushes using specific commands. The result is a fully reusable CRM system built with modern engineering practices rather than  manual clicks. Want the full step-by-step breakdown with code? Check out the full post.


And that’s a wrap for this fortnight’s Zoho CRM Community Digest. Caught something cool we missed? Or have a favorite from this edition? 

Drop it in the comments! We’d love to hear from you. We’ll be back in two weeks with more updates and community gems.

Until then, stay tuned!

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                                                            • How to reach the official Zoho Support channels and avoid fake ones.

                                                              Dear Customers, Thanks a lot for choosing Zoho! Our applications are built to help achieve your day-to-day business goals. We are committed to engaging with you, to understand and develop solutions that enhance your productivity.  We are happy and ready to help you use our services effectively. Understanding and avoiding fake support Just like using popular bank names and financial applications for phishing purposes, using Zoho and claiming to be providing Zoho Support or services with false numbers
                                                            • Function #35: Close all tasks associated with a lead and create a new task.

                                                              Welcome back everyone! Last week, we learnt how to close all tasks of a deal depending upon the deal stage. This week, let's look at a custom function that lets you close all of the tasks associated with a lead while simultaneously creating a new task, like when you need to halt all progress towards a lead while the lead is not available at the moment but create a reminder task. Business scenario: The success of a company, in one way or another, is determined by the leads it gets. Each lead is just
                                                            • Zoho CRM Webinar - Redesigning Daily User Experiences with Canvas

                                                              <br> Your users across roles use the CRM for day-to-day tasks that are necessary. Whether they perform their tasks on time, the right way, or at all depends on a lot of factors, including User Experience. Many businesses struggle with rigid layouts,
                                                            • Join us at the Canada ZUG Meetup: What’s New in Zoho CRM

                                                              Hello Zoho Community! Start your year with fresh insights into Zoho CRM’s latest updates and tools. Whether you're a CRM beginner or a experienced user, this meetup is crafted to help you optimise your processes and leverage new features. Explore practical
                                                            • CRM Hack #2: Automate sending of birthday greetings to your customers.

                                                                Hello everyone! What sets you apart as a sales person is your ability to add that personal touch to your business relationship with your customers. Sending a gift on a special day, or leaving a note wishing them on their birthdays, are small, yet significant actions that show your customers that you care. And these are actions done without any expectations :) You must be engaging with a lot of customers and it is highly unlikely that they all are your friends on Facebook or some social channel,


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                                                                                                              • Recent Topics

                                                                                                              • Any update on much requested feature, to delete attachments without deleting the e-mail body?

                                                                                                                People have been requesting the ability to delete e-mail attachments without deleting the e-mail for more than ten years now. The latest I see is marked "Working On It" and a year ago it was supposedly being added, see here: https://help.zoho.com/portal/en/community/topic/is-there-a-way-to-delete-mail-attachments-without-deleting-the-text
                                                                                                              • Old vs New Value for Deleted Lookup Values

                                                                                                                Suppose the following scenario, where a value in a lookup is deleted: 1. User has countries form 2. Form A has a lookup to countries form 3. User selects Italy in Form A and saves it with the Italy ID 4. Form A report shows Italy 5. Italy is inadvertently
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                                                                                                                # main.py import smtplib import csv from email.mime.text import MIMEText from email.mime.multipart import MIMEMultipart from config import SENDER_EMAIL, APP_PASSWORD, SMTP_SERVER, SMTP_PORT # email Subject email_subject = "🎉 Python + Zoho Mail HTML Email
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                                                                                                                # Step One Setup Your App Password For this url {https://accounts.zoho.in/home#security/app_password} #How to genarate App password {https://help.zoho.com/portal/en/kb/bigin/channels/email/articles/generate-an-app-specific-password#To_generate_app_specific_password_for_Zoho_Mail}
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                                                                                                                In concept, Environments in ZC is a great idea. I think the flow is pretty smart when you compare it to GitHub, especially for a low code audience. However, in practice, I've found it to be unpredictable, and I've only used it a few times. Aside from
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                                                                                                                My customer wants to open a URL at the end of a blueprint transition. Seems this isn't possible right now but it would be very useful. In this thread, https://help.zoho.com/portal/en/community/topic/openurl-not-working the Zoho agent said that it's logically
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                                                                                                                Hi Zoho Social Team, How are you? While publishing YouTube videos through Zoho Social, we noticed that the platform currently does not allow selecting a playlist at the time of publishing. Instead, we can only add the video to a playlist after it has
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                                                                                                                Hello Creators! I'm Prakash, from the Creator product management team, and today I'm delighted to unveil our next set of features as part of Release Projection 2 for 2025. With thoughtful analysis and planning, we've curated powerful new capabilities
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                                                                                                                Hello marketers, Welcome back to another post in Marketer’s Space! We’re in Q4, which means that you have endless opportunities to connect with your audience, starting with Halloween campaigns! In this post, we’ll show you how to design the perfect Halloween
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                                                                                                                Hello everyone, We are glad to support Zia native features and Zia generative AI features for our customers in China. From hereon, all AI-features in Desk will be accessible in China data center with the integration of DeepSeek generative AI model. DeepSeek
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                                                                                                                We have a contact ,module which then has a link to customer assets which in turn the asset has a multiple link to service visits. When we link assets to customers we choose by name and it brings over the associate email via the lookup. Great feature.
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                                                                                                                Having a hard time with the global search placement in the UI redesign. Surely I can't be the only one. Previously global search placement was perfect. A bar at the top/center of the page. Exactly where you would expect it to be. Since the new UI has
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                                                                                                                The goal of every support team is to provide great support, and to do so as fast as they can. To make this possible, it is important that agents spend their time judiciously, especially when they're dealing with a large number of tickets of varying urgency
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                                                                                                                Welcome to another week of Kaizen! If you have ever managed complex business processes, you know that Workflows are the quiet backbone of any well-run business process. They keep things moving; assigning owners, sending alerts, keeping deals on track,
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                                                                                                                Hi I am using Zoho Sheet on S Tab , is there any option to make all border of any cell at once. I think this is very basic which we are missing. This is available in mobile but not in tab or suggest if i am missing this function. And for Tab can you give
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                                                                                                                Think about the last time you ordered something online and saw that little note at the checkout, "Pay on Delivery" or "Pay later". It's simple, but it actually sets the tone. As a business owner, you know exactly when payment is expected. Now, imagine
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                                                                                                                What will happen to the Zoho Sales IQ being integrated to the website after creating the Zobot on the website too
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                                                                                                                First of, I love the Help Center which I've just decided to integrate into my website to replace its old-fashioned FAQs. So much more to achieve there now! Lots of new benefits to the site visitors and to me in terms of organizing and delivering all the
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                                                                                                                Greetings, I want to use Zoho with the french language portal, however the supplied translation is not very good (google translate). There are many basic mistakes on the main most important sections (my requests, submit a request). Is there a way for
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                                                                                                                This is a monthly series where we pick some common use cases that have been either discussed or most asked about in our community and explain how they can be achieved using one of the automation capabilities in Zoho Desk. Email is one of the most commonly
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                                                                                                                A loyal customer might be praising your product in a forum. A frustrated user could be posting a harsh review on a public site. An excited partner may have left a comment on your campaign. A domain expert might be deconstructing your product. A prospect
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                                                                                                                I'm considering trying this product but am not sure how the temp count is used for billing purposes. For example, if we keep a large data base of 500 potential workers.....are we billed for that or only if they are assigned to a client at a given point
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                                                                                                                I planned to use Zoho Mail to send businesses some cold emails to offer my freelance writing services, but I noticed that the anti-spam policy is very strict -- no commercial emails whatsoever without prior permission from the recipient? I would be very
                                                                                                              • Form name incorrectly displayed in URL

                                                                                                                Hi, I have a form I created called "Design Request form". It displays this way everywhere I look. However, in the URL, it shows up as "DesignJobRequestFormFINAL011325PROOFV1B" and I'm not sure why. I can't find where to fix this. Does anyone have any
                                                                                                              • I can't receive mail

                                                                                                                Hello, I can't receive e-mail. I no longer receive e-mails to the e-mail I received for ​my site. I also edited the DNS settings, but it doesn't work at all.
                                                                                                              • 1‑to‑1 invite missing post-setup (needs re-invite) vs channel invite auto-joins without business prompt

                                                                                                                1. Zoho Cliq 1‑to‑1 external invite The inviter sent a 1‑to‑1 invite to an invitee who didn’t have a Cliq account. After the invitee completed account setup and created a business/organization, the website redirected them to Cliq, where they opened Cliq
                                                                                                              • 【開催報告】東京 ユーザー交流会 Vol.3 2025/10/17 Zoho サービスの活用促進を外部ツールとの連携で実現!

                                                                                                                ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 10月17日(金)に新橋で「東京 ユーザー交流会 Vol.3」を開催しました。ご参加くださったユーザーの皆さま、ありがとうございました! この投稿では、当日のセッションの様子や使用した資料を紹介しています。残念ながら当日お越しいただけなかった方も、ぜひチェックしてみてください😊 ユーザー活用事例セッション:Zoho Flowと決済システムの連携 あみろくの岡島さんに、Zoho サービスの活用事例として、Zoho Flow を活用した外部サービスとの連携事例をご共有いただきました。
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                                                                                                                as per the title: since about when I first made my email account, every single time Ive logged in to view my inbox, a new tab opens for an email I viewed once as if restoring a closed session. I thought I just didnt understand the "starting up" settings
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                                                                                                                Hi everyone, To make it easier for organizations to communicate with customers, Desk now allows you to send individual, mass, and bulk WhatsApp template messages from both the Ticket and Contact modules. How is this going to benefit your business? WhatsApp
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