This page is applicable for Bookings 2.0 version only. To view the equivalent Bookings 1.0 version, please check this page.

Group event type allows you to conduct sessions with one host and multiple participants. It is suitable for webinars, workshops, training programs, short-term courses, and similar sessions that can be conducted either online or offline. This event type simplifies managing appointments for multiple attendees by allowing them to join the same session. You can set the number of seats, configure recurring sessions, and allow participants to book until the seat limit is reached.

1. How group event types work  

Group event types allow multiple participants to book the same session until the configured seat limit is reached. You can define the maximum number of participants, configure the session schedule, and choose whether the session occurs once or repeats at regular intervals. When customers access the booking page, they can view the available sessions and reserve a seat based on availability. For example, a fitness center can create a Yoga Class group event type, allowing multiple participants to join the same session.

1.1 Types of group event types  

Session type	Description	Example
One-Time	A group session that takes place only once   on a specific day.	A one-day pottery workshop.
Recurring Drop-In	A group session that repeats at a defined   frequency, where each session can be   booked independently.	A weekend meditation class where   participants can book any session   individually.
Recurring Series	A group session that repeats at a defined   frequency, where all sessions must be   booked together as a complete series.	A four-week cooking class where   participants enroll in the entire course.

1.2 Supported modes  

Session mode	Description
Offline	Sessions conducted at a physical location.
Online	Sessions conducted virtually using video conferencing platforms such as Google Meet, Zoom,   or Microsoft Teams.

2. Steps to create a group event type

1. Switch to the required workspace by clicking the workspace name under the Bookings icon on top left. Click Event Types on the left pane and click +New Event Type in the right pane. Create New Event type screen will appear. 
   
   
   
   
2. In the Group card, click One-Time for one day sessions and Recurring for multiple day sessions. 
   
   
   
   
   
3. In the next screen, fill out the below details:
   

1. Event Type Name: Give a name to the event type. For example: " Yoga workshop."
2. Date and Time: Choose the date and time when the group session starts. 
3. Duration: Select how long the group session lasts.
4. No. of Seats: Specify the number of seats available for a session.
5. Price: Select Free for cost-free appointments, and Paid for paid appointments. If the appointment is paid, enter the appointment cost.
   
6. Meeting mode : Choose whether the meeting method is Online or Offline.
   
1. When you choose Online, it lists the video conferencing tool integrated, and you can select any one of it.
   
2. When you choose Offline, it lists the in-person locations added under the workspace. You can select any one of them or add a new location by clicking +New Location.
   

4. Click Next.
   
   Note: To collect payments online, you need to integrate any one of the payment gateways. Furthermore, you can define the payment type under Event Type settings to make the payment as optional, full payment or deposit. 
   
   
   
   
5. Recurring information: 
   Info: Skip this step if this is an One-Time group event type. 
   
   
   
   

1. Booking Type
   
1. Drop-in : Choose this if each day can be booked individually.
   
2. Series: Choose this if all the days should be booked on the whole.
   
2. Repeat Frequency: Select the interval on how each session should be repeated. You can choose Daily, Weekly, or Monthly based on your requirement.
   
1. When set to Weekly, you can choose which days  of the week the session will be offered every week.
   
   
2. When set to Monthly, you can choose one of the following:
   
1. Date - You can select the dates of the month on which the service will be repeated.
   
2. On the - You can select the nth day of the month on which the service will be repeated (for example, the first Sunday of every month).
   
3. Days - Select the days on which the service will be repeated. Additionally, you can also select the weeks to which the selected days will apply.
   
   
   
   Note: For series, you can select only one date of the month or choose the nth day of the month (for example, the first Sunday of every month). The Days option is not supported.
   
   
   
   
3. Repeat Until: You can either set an end date till when the session repeats or the number of sessions. 
   
1. Date: If you choose this, select the end date until which the session should be repeated in the next dropdown. 
   
2. Sessions: If you choose this, enter the number of days sessions will span.
   

    Click Next.

6. Assign user: You can assign only one user to the group event type. Select any one user from the list of users. 
7. Click Create Event Type. This creates a group event type in the current workspace. 
   
   
   
   Once an event type is created, you can edit its settings by clicking the created event type.
   
   
   
   

3. Manage group booking

3.1 Online meeting link   

1. One-Time: A single meeting link is created and shared with all participants for the session.
2. Recurring drop-in: A unique meeting link is generated for each session. Participants receive the corresponding meeting link for the session they book.
3. Recurring series: A single meeting link is created and shared across all sessions in the series.

3.2 Session availability

Navigate to the created group event type > Session Availability. This section displays the number of seats booked out of the total number of seats. 

1. For drop-in, you can add an additional session by clicking Add Session and mentioning the date and time it happens. 
   
   
   
   
2. You can edit a session availability and reschedule or cancel it. 
   

• To reschedule, hover over the required date and click the edit icon. A pop-up appears, where you can select another date and time and click Save. 
  
  
• To cancel a session, you can click the Cancel icon of the particular session. 
  
  
  

• Event type settings
• Event types and its categories
• Booking pages